Accounts Payable Clerk

Description

The Accounts Payable Clerk is a full-time, non-exempt position of Denver Rescue Mission (DRM). The Accounts Payable Clerk reports directly to the Assistant Controller and is responsible for finance/accounting functions outlined below. 

• Perform certain day-to-day accounting functions as assigned including:
• Codes and enters invoices into the AP processing system 
• Scans invoices into the AP processing system
• Sends invoices through automated workflow to proper approver
• Monitors AP workflow approval daily and follows up on required approvals
• Maintain and organize AP inboxes
• Communicate with department coders to ensure proper coding & processing of invoices; provide training and coaching to department coders as necessary
• Reconcile monthly vendor statements to ensure all invoices have been processed.
• Collect W9 from new vendors and provide to Staff Accountant to add new vendor
• Monitor monthly bank statement activity to ensure proper payment to vendors
• Reach out to vendors to reconcile account balances or resolve other issues
• Initiate payments to online vendors
• Process AP checks; one regular check run each week; cut urgent checks as necessary
• Ensure expenses are posted to the correct GL account
• Reconcile expense clearing account on a monthly basis
• Manage annual 1099 process – verify 1099 vendors, upload data into 1099 software, prepare and mail 1099s, and file 1099s with the IRS
• Perform account research as requested 

Requirements

• Prefer accounting, finance or economics college degree, or equivalent experience in substantially the same position
• Good written and verbal communications skills
• Affirm the Statement of Faith
• Abide by the Employee Handbook
• Ability to analyze accounts, reconcile invoices
• Fast and accurate data entry
• Intermediate-advance skills with Microsoft Office Suites, especially with Excel.
• Accounts Payable System experience

NOTE: A limited amount of work-related travel may be required on occasion.