Administrative Manager-Department of Medical Education

The Clinical Curriculum Manager plays a pivotal role in overseeing the implementation and administration of the clerkship and elective curriculum across all four years of medical school. This role ensures the seamless execution of clinical education by proactively managing operational logistics, supervising curriculum staff, maintaining compliance, and supporting faculty and students. Reporting to the Director of Curricular Operations, the Clinical Curriculum Manager collaborates closely with curriculum directors, deans, curriculum managers, and various institutional offices, including the Office of Student Affairs, Registrar’s Office, and Student Health. This is a hybrid position that requires onsite presence three days per week.

Leadership & Supervision

• Provide direct supervision, coaching, and performance management for curriculum program managers and coordinators. 

• Manage the workload of the clinical curriculum team while maintaining a deep knowledge of each team member’s work. 

• Oversee department-based clerkship and site coordinators, ensuring consistency in policies, procedures, and logistics across all clerkships and sites. 

• Promote professional development, workload management, and team collaboration. 

• Address and resolve conflicts within the curriculum team and among stakeholders. 

Clerkship and Electives Curriculum Management 

• Administer the logistical planning and execution of the clinical curriculum across the academic year. 

• Oversee the clerkship and acting internship lottery assignments and elective enrollment. 

• Lead and manage communication and dissemination of clinical curriculum information to students and faculty. 

• Develop, document, and implement standardized processes to ensure compliance with policies and curriculum best practices. 

• Provide backup NBME exam administration for the Chief Proctor, including scheduling, staffing, grade reporting, etc. 

• Partner with the Registrar’s Office to maintain and update enrollment processes annually. 

• Support the Electives team in the administration of electives for ISMMS students and domestic and international students which includes developing policies, communication strategies, and tracking systems for grading and evaluations. 

Compliance Management 

• Manage the timeline, tracking and enforcement of site-specific compliance requirements, such as ACLS/BLS certification and any additional site-mandated credentials. 

• Collaborate with Student Health to establish compliance timelines and tracking mechanisms. 

Clinical Site Coordination and Transportation 

• Work closely with the clinical curriculum team and clinical site partners to maintain consistency in cross-site clinical training.

• Coordinate student transportation logistics to various clinical sites and ensure clear communication of transportation options to students and other stakeholders. 

• Manage the health system wide site-specific resources for students. 

Faculty Development 

• Organize and track annual faculty development modules, meetings, and training sessions to ensure compliance with accreditation standards. 

• Manage the onboarding process for new clinical curriculum faculty. 

Administrative 

• Support the maintenance and updates of clerkship and elective curriculum policies and procedures. 

• Support and participate in curriculum governance meetings and other key meetings. 

• Cross-team with other curriculum managers to ensure seamless coverage and execution of curriculum operations and support. 

• Bachelor’s degree required (Master’s degree preferred, particularly in education, healthcare administration, or a related field). 

Experience: 

• Minimum 3-4 years of leadership or supervisory experience, preferably in medical education, curriculum administration, or academic operations. 

Skills & Competencies: 

• Strong leadership, coaching, and mentoring skills. 

• Demonstrated ownership