Part Time Accounts Payable Specialist (JAMIS)

Job Summary:
We are seeking a detail-oriented and experienced Accounts Payable Specialist with hands-on experience using JAMIS (Prime ERP or JAMIS Classic). The ideal candidate will be responsible for managing the full-cycle accounts payable process, ensuring timely and accurate processing of invoices, expense reports, and payments, while adhering to company policies and government regulations (if applicable). This is a 6 month contract position.
Schedule: Onsite Tuesday, Wednesday and Thursdays from 9 am to 12 pm, estimating 12 to 15 hours a week.

Responsibilities:

• Process high volume of vendor invoices accurately and in a timely manner using JAMIS.
• Match invoices to purchase orders and receiving documentation where applicable.
• Review expense reports for accuracy and policy compliance.
• Resolve discrepancies and communicate with vendors and internal departments regarding invoice and payment issues.
• Maintain vendor records and ensure W-9 documentation is up-to-date.
• Prepare and process check runs, ACH payments, and wire transfers.
• Assist with month-end closing activities, including accruals and reporting.
• Reconcile accounts payable transactions and maintain files and documentation thoroughly and accurately.
• Support internal and external audits by providing requested documentation and explanations.
• Collaborate with procurement and finance teams to streamline AP processes.