Administrative Assistant

Company Description

Apex Clean Energy was founded with a singular focus: to accelerate the shift to clean energy. Through origination, construction, and operation of utility-scale wind, solar, and storage facilities, distributed energy resources, and green fuel technologies, Apex is expanding the renewable frontier across North America. Our mission-driven team of almost 400 professionals uses a data-focused approach and an unrivaled portfolio of projects to create solutions for the world’s most innovative and forward-thinking customers. For more information about how Apex is building the energy company of the future, visit apexcleanenergy.com.

Apex strives to excel in every phase of project realization, from origination and financing to construction and asset management. Our mission-driven team seeks determined, resolute individuals who strive to innovate and go above the call of duty, and who will relentlessly do their part to help accelerate the shift to America’s clean energy future. 

Job Description

The Technology team is seeking an Administrative Assistant to provide administrative and clerical support to the team as well as the Sr. VP of Technology. The Administrative Assistant, Technology position requires excellent communication and collaboration skills as well as the ability to work well under pressure, multitask, and shift priorities on the go. The successful candidate will be well organized, with solid analytical skills, strong attention to detail, and the ability to synthesize and conceptualize complex ideas.  

Primary Responsibilities 

• Develop, improve, and manage processes that support the efficient coordination of the Technology team.
• Assist with technical documentation control and data management responsibilities.
• Work closely with Accounts Payable to manage and track the team’s work orders and purchase orders.
• Process purchase requisitions and associated follow up tasks.
• Participate in monthly reconciliation of the department’s credit card purchases.
• Provide assistance to new hires, help to welcome and onboard new hires to the department.
• Communicate with internal and external stakeholders to provide administrative support where needed.
• Manage logistics for on and offsite meetings and coordinate schedules for conferences.
• Coordinate team meetings, meals, events, and travel for team members.
• Other duties as assigned.

Qualifications

Success Profile

To succeed as an Administrative Assistant, Technology at Apex Clean Energy, you’ll need to excel within the following criteria:

• Minimum of 2 years professional work experience
• Proficiency in Microsoft Office (Excel, Outlook, PowerPoint, Word)
• Strong written and verbal communications skills
• Highly organized; able to juggle competing demands and follow through on deliverables with minimal supervision
• Professional presence with strong communication skills
• Builds trust by demonstrating high ethical standards and personal integrity
• Analytical problem solver who views obstacles as challenges
• Must be able to work full-time from our headquarters in Charlottesville, Virginia

Additional Information

Work Environment:

Works primarily traditional office hours in an indoor office environment. Flexible work hours allowed when work duties and business operations permit.

How You’ll Grow

At Apex Clean Energy, our professional development plans focus on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there’s always room to learn. We offer opportunities to help sharpen skills in addition to hands-on experience in the dynamic, fast-paced renewable energy industry. From on-the-job learning experiences to a robust multi-week onboarding experience to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their career.

What Apex Can Offer You

At Apex Clean Energy, we know that great people make a great company. We value our people and offer employees a broad, best-in-class range of benefits.

• A mission-driven, energetic environment that supports and encourages our people to do their best work every day.
• A respect for and celebration of individuality, differences, and uniqueness
• Collaborative and driven professional workforce committed to supporting your ideas and feedback and accelerating your potential
• Ongoing support and guidance such as on-the-job learning, hands-on experience, and mentorship
• Training, strategies, and tools to su