Assistant Director: Health and Welfare

Overview

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.We are a collegial, collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Benefits department in our Chicago office, as an Assistant Director: Health and Welfare.

This position is responsible for managing the administration and analysis of all health & welfare insurance programs in the U.S.  Overall responsibility includes health insurance (medical; including retiree medical, dental, and vision), life/AD&D, worker’s compensation, Short-term Disability, Long-term Disability,  flexible spending accounts, global business travel insurance, international health plan (Health and Life/Disability).  Assures compliance with all Federal and State laws and regulations effecting the administration of these plans, including ACA.  Will work on a global level on review of plan offerings and enhancements, along with the Senior Director: Global Benefits & Well-being.

Responsibilities

Essential Functions:   

• Accounts for the management the administration and analysis of all health & welfare insurance programs
• Manages the health insurance (medical, dental, and vision), life/AD&D, workers’ compensation, STD involvement, LTD, flexible spending accounts, global business travel insurance, and international health plan (Health and Life/Disability) including Open Enrollment
• Develops new programs, enhancements and streamline processes as appropriate
• Assures compliance with all Federal and State laws and regulations effecting the administration of these plans, including contract/booklets review and ACA (1095Cs and Employer reporting)
• Develops and implements policies and procedures for employee benefit plans. Ensures appropriate audit procedures for such plans
• Oversees maintenance of employee Health & Welfare benefit records. Manages staff responsible for accurate communication and administration of changes to benefit enrollment
• Oversees management of benefits staff responsible for areas of workers’ compensation, Long-term disability and COBRA compliance. Ensures accurate administration of programs and compliance with reporting requirements, including ACA (annual 1095s and Firm Reporting)
• Work with the Senior Director: Global Benefits & Well-Being and Assistant Manager: Health & Welfare to vet, develop, coordinate, communicate and implement well-being programs and events
• Offers guidance, insight and assistance regarding LOA administration
• Partners with brokers and consultants on H&W plan renewals, reporting, meetings, etc.
• Manages vendors for out-sourced processes such as COBRA
• Works with consultants/brokers to assure annual notices, PCORI Tax and H&W 5500 are filed timely and responsible for communicating SARs
• Works with Assistant Manager: Health & Welfare on non-qualified H&W benefit programs (EAP, Bright Horizons emergency child/elder care)
• Collaborates with Assistant Manager: Health & Welfare to coordinate annual Wellness Fair. Provides guidance and support to division Wellness initiatives (including annual flu shots) to assure consistency across the Firm
• Manages global business travel policy, contract review, and portal
• Manages global secondee/international medical and life insurance plan offerings
• Oversees the maintenance of employee Health & Welfare benefit records. Manages staff responsible for accurate communication and administration of changes to benefit enrollment (via PeopleSoft Ben Admin)
• Responsible for assuring all H&W related invoices are timely and accurate and for annual budgeting
• Communicates with employees and administration regarding benefits program and provide information upon request
• Prepares and/or distributes management reports in response to requests
• Partners with HRIS/HRIT and Assistant Director: Retirement, and Senior Analyst: Health & Welfare to