Accounting Specialist

Job Title: Accounting Specialist

Location: Remote, USA | Atlanta, GA | NYC, NY 

Job type: Full Time, Exempt

 

Who We Are

Impiricus is the first and only AI-powered HCP Engagement Engine. In 2025, Deloitte named Impiricus the #1 fastest growing company in North America for their prestigious Fast 500 list. Founded by a practicing physician and a senior pharmaceutical executive, Impiricus was created to transform how life sciences companies support physicians. We ethically connect HCPs to pharma resources, reduce go-to-market costs and accelerate patient access to the treatments they need.

With our unique access to the largest opted-in network of HCPs, their insights, and clinical expertise, we are the leading provider of AI technology and real-time channels that life science companies need to deliver clear, reliable, and evidence-based resources directly into the hands of HCPs. Guided by a council of 2000+ trusted HCP advisors, we ensure every interaction is clinically meaningful, ethically grounded and leads to better patient care.

Job Summary

The Accounting Specialist with a concentration in Accounts Payable is responsible for the accurate and timely processing of all vendor invoices, employee expense reports, and payment disbursements. This role serves as a key liaison between the finance department and internal stakeholders, ensuring adherence to company policies, GAAP principles, and internal controls. The ideal candidate brings strong analytical skills, meticulous attention to detail, and a collaborative mindset to support the organization's financial integrity.

Responsibilities

Accounts Payable Operations

• Process high-volume vendor invoices with a three-way match (purchase order, receipt, and invoice) to ensure accuracy and completeness
• Review, code, and post invoices to the appropriate general ledger accounts and cost centers in
• accordance with the chart of accounts
• Prepare and execute weekly check runs, ACH payments, and wire transfers in accordance with payment terms and cash flow objectives
• Maintain vendor master file, including setup of new vendors, updates to banking information, and W-9 collection for 1099 compliance
• Reconcile vendor statements and resolve discrepancies, short payments, and disputed invoices in a timely manner
• Monitor the AP aging report and communicate with vendors regarding payment status and scheduling
• Process employee expense reimbursements through Navan expense management software, ensuring policy compliance
• Reconcile operating accounts monthly

Month-End & Reporting

• Assist with month-end close activities, including accruals for unprocessed invoices, prepaid amortization schedules, and AP sub-ledger reconciliation
• Prepare and distribute the weekly accounts payable aging and cash disbursement reports for management review
• Support preparation of 1099-MISC and 1099-NEC filings in compliance with IRS reporting deadlines
• Assist in balance sheet account reconciliations related to accounts payable and accrued liabilities

Compliance & Internal Controls

• Ensure all disbursements comply with company policies, approval thresholds, and segregation of duties requirements
• Identify and escalate potential duplicate payments, fraudulent invoices, or policy violations to the Controller
• Maintain organized and audit-ready documentation for all transactions in accordance with the company's records retention policy
• Support internal and external audit requests by providing transaction documentation and account analyses

Process Improvement & Collaboration

• Identify opportunities to streamline the invoice intake, approval workflow, and payment disbursement processes
• Collaborate with Operations, and department heads to resolve purchase order discrepancies and coding questions
• Participate in system upgrades, ERP migrations, or automation initiatives related to the AP function
• Cross-train on other accounting functions to support the team during peak periods or staff absences

Education & Experience

Education

• Associate's degree in Accounting, Finance, or Business Administration required
• Bachelor's degree in Accounting or Finance strongly preferred

Experience

• Minimum 2–4 years of hands-on accounts payable or general accounting experience
• Experience with high-volume invoice processing in a mid-to-large organization preferre