Project Coordinator

At SOM, we are a collective committed to shaping a better future for our clients, communities and planet. We aspire to create the most sustainable, impactful work through creative, interdisciplinary teams with all the resources and diversity of a global firm. We value those who are passionate about excellence, innovation, integrity, inclusivity, and collaboration. Together we can achieve great things.

Success at SOM Means

• Ideas: We believe in a meritocracy of ideas. We look to everyone to actively contribute to the discourse in the firm.

• Knowledge: We believe that expertise is the result of lifelong learning. We are not expected to know everything, but rather to passionately pursue answers, develop new skills and deepen our knowledge.

• Product: We strive for excellence in the concept, quality, and delivery of our work.

• Individual: We value individuals who bring the highest standards of professionalism and personal integrity in the way they work. Each person can develop and contribute their wealth of attributes, skills and knowledge to support the overall health of the firm.

• Team: We value the power of interdisciplinary integration. A positive team culture in which everyone collaborates openly towards common goals is essential.

• Firm: We have a history of making transformative contributions to the profession and our communities. We are constantly innovating and attempting to bring new approaches, solutions and processes to our work.

SOM, one of the most influential design firms in the world, is seeking innovative, creative, independent, and critical thinkers who aspire to the highest standards of excellence. Join our collaborative design practice as a Project Coordinator for the opportunity to build a strong and thriving career. 

Primary Responsibilities:

• Prepare and review fee schedules, project memos, correspondence, contracts, sub-consultant agreements, and schedules for professional services; communicate daily with the team.

• Schedule client meetings. Record minutes of these meetings and document action items.

• In conjunction with Project Manager and Project Architect, prepare appropriate billings and pursue payment compliance.

• Maintain and update project data (in various mediums including hard copy project files, network drives etc.) in a timely manner to insure accurate reporting of earnings and accurate billings.

• Identify, organize and implement administrative projects independently in accordance with deadlines.

• Manage and coordinate multiple schedules, both individual and project specific.

• Initiate and coordinate team travel arrangements.

• Perform various support duties for Project Manager, Project Architect and team, including completion of expense reports, time cards, and calendar management.

• Dedicate the necessary time beyond routine hours (as required, including last minute needs) to assist in meeting business commitments.

• Other duties as assigned.

Desired Qualifications:

• A highly professional, creative and committed individual with proven technical and organizational skills.

• A proven work ethic and the ability to anticipate needs, service clients, initiate decisions and coordinate the activities of others.

• 5+ years professional work experience in an office environment working with and as part of a team, preferably in a professional services organization.

• Prior financial or accounting experience is desirable.

• Strong command of Google Workspace, Google Drive, Zoom, Concur, Bluebeam

• Strong proofreading skills.

• Exceptional written and communication skills

• Bachelor’s degree desirable.

• Prior experience working with an architecture, engineering or construction firm is highly desirable.

• Bilingual in Spanish/English would be a plus.

Are you ready to join a team of creative professionals working on transformational projects around the world? Take advantage of this exciting opportunity to build a better future with SOM. 

Our Benefits:

Health and Wellness: Medical, dental, vision, disability, and life & accident insurance

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