Warehouse Loan Operations Specialist

Job Description:

Warehouse Loan Operations Specialist

Guggenheim Securities

Position Summary

Guggenheim Securities is seeking an experienced Warehouse Loan Operations Specialist to support critical warehouse lending functions. This role combines operational execution with strategic oversight, managing loan closing processes, agent relationships, and transaction workflows. The ideal candidate will be a results-driven professional with strong technical skills and the ability to thrive in a fast-paced, collaborative environment.

Essential Job Functions

Loan Operations & Settlement

·Execute loan closing processes and settlement activities

·Process and validate draw requests, including borrowing base calculations and covenant compliance

·Coordinate with legal counsel on borrowing conditions precedent

·Oversee loan settlement funding and reconciliation

·Manage trade settlement flows, platform reconciliations, and remediation of breaks

Agent & Partner Management

·Coordinate with Administrative Agents on reporting requirements and portfolio performance data

·Work with Paying Agents to process waterfall distributions and ensure transaction document compliance

·Serve as escalation point for agent-related issues and discrepancies

·Collaborate with outsource services and customers

Transaction & Documentation Support

·Administer loan system data and maintain accurate records

·Execute complex wire instructions and payment waterfalls

·Prepare investor reporting and compliance documentation

·Create and maintain operational procedures

·Draft confidentiality agreements as needed

Cross-Functional Collaboration

·Partner with Warehouse Origination, Portfolio Management, Ops/Treasury, Finance, Risk, Legal, Compliance, and Business Operational teams

·Oversee and reconcile third-party invoicing

Preferred Qualifications

Education & Experience

·Bachelor's degree required

·Minimum 5+ years hands-on experience in loan closing and structured finance operations

·Proven track record in warehouse lending or asset-backed finance

Technical Skills

·Strong proficiency with ClearPar or comparable loan management systems

·Experience with virtual data room administration

·Expert-level Microsoft Excel and Access skills

·Understanding of structured finance mechanics, borrowing base structures, and waterfall calculations

·Familiarity with Bloomberg terminal (preferred)

Core Competencies

·Strong communication and interpersonal skills

·Team-oriented with ability to collaborate across functions

·Comfortable in high-pressure, fast-paced environments

·Excellent multi-tasking and organizational abilities

·Detail-oriented with strong problem-solving skills

·Self-starter who operates with accountability and ownership

Licensing

·Series 99 license preferred (or ability to obtain within specified timeframe)

·Will ultimately need to become licensed for the Series 99

Work Location 

• Currently, this role is expected to be in the ­­­­New York office at least 4 days per week. 

Salary

·Annual base salary between $130,000 - $150,000.

The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.

About Guggenheim Securities

·Guggenheim