Personal and Admin Assistant

This is a remote position.

Work Schedule

• Type: Part-time (20 hours per week)

• Days: Sunday to Thursday

• Schedule: Flexible between 5AM to 5PM Auckland, NZ time (12AM to 12PM Manila time)

Overview

We are seeking a proactive, highly organized, and detail-oriented Personal and Admin Assistant to support a client based in Auckland, New Zealand. This role involves a combination of personal assistance, administrative coordination, and light bookkeeping. The ideal candidate is tech-savvy, comfortable managing multiple priorities, and experienced with digital tools used in modern business operations.

Key Responsibilities

• Manage and organize emails, ensuring timely follow-ups and clear communication.

• Schedule and coordinate appointments, meetings, and service bookings.

• Handle light accounting and bookkeeping tasks with accuracy and discretion.

• Manage the client’s calendar — setting reminders and ensuring all schedules are up to date.

• Assist with occasional business-related tasks and online errands.

• Maintain and organize personal and business documents while upholding confidentiality.

• Perform minor website updates or edits using Squarespace (no coding required).

• Create and manage newsletters or campaigns through MailChimp .

• Collaborate and manage shared files using Microsoft SharePoint and coordinate via Microsoft Teams .

• Utilize Typeform and Planner for data collection, workflow organization, and task tracking.

• Prepare daily or weekly reports outlining completed tasks, pending items, and upcoming schedules.

Requirements

Qualifications

• Proven experience as a Personal Assistant , Administrative Assistant , or in a similar support role.

• Strong organizational skills and excellent attention to detail.

• Proficiency in Microsoft Office Suite (Excel, Outlook, Word, etc.) .

• Comfortable handling numbers and performing basic bookkeeping tasks.

• Familiarity with Squarespace , MailChimp , SharePoint , Teams , Typeform , and Planner .

• Excellent written and verbal communication skills.

• Ability to multitask, adapt to changing priorities, and work independently.

• High level of discretion, professionalism, and confidentiality.

• Proactive, dependable, and resourceful with strong problem-solving abilities.