Requisition No: 840283 

Agency: Department of Health

Working Title: OPS ADMINISTRATIVE ASSISTANT II - 64801713 1 1

 Pay Plan: Temp

Position Number: 64801713 

Salary:  $16.50 per hour 

Posting Closing Date: 11/03/2024 

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Job Title: OPS ADMINISTRATIVE ASSISTANT II- 64801713

FLORIDA DEPARTMENT OF HEALTH - OPEN COMPETITIVE OPPORTUNITY

This is an independent, highly responsible, and complex administrative position serving as administrative support to the Bureau of General Operations. This position makes decisions with minimum supervision/instructions and anticipates the administrative needs of the office. This position works under the supervision of the Chief of Geneal Operations. The incumbent will be responsible for handling front office administrative duties, which include assisting the general public; visitors; and other interested parties.

 

Your Specific Responsibilities:

• Assists in the daily administrative activities of the office, including but not limited to, answering telephones, mail distribution, supply requisition and distribution.
• Provides clerical and administrative support to the Chief and Unit Managers.
• Processing mail, including shipping and recieving packages and supplies. 
• Acts as liaison with other bureaus pertaining to various administrative processes, policies, and procedures.
• Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements and tracks travel expenditures for the office. 
• Coordinates meetings, including the scheduling of meeting rooms, preparation of agendas, materials, and meeting justifications.
• Coordinates and makes arrangements pertaining to conference calls. Responsible for negotiating contracts of offsite meeting rooms.
• Processes routine correspondence and drafts responses. 
• Performs special assignments and other duties as assigned by the Chief.

 

Required Knowledge, Skills, and Abilities:

• Must have excellent written, verbal, mathematical, communication and customer service skills.
• Must be able to perform accurate, thorough work, follow instructions and conduct thorough follow-up to ensure tasks are documented as completed.
• Must have basic word processing and spreadsheet skills, including the ability to create spreadsheets, reports, and to organize and prioritize work assignments
• Must have the ability to work independently and to effectively handle multiple tasks.
• Must have the ability to establish and maintain effective working relationships with others.
• Must have the ability to understand and apply federal and/or state rules, regulations, policies and procedures.

 

Qualifications:

• Minimum – High School Diploma or GED
• Microsoft Word and Excel experience
• Microsoft Outlook experience
• Administrative Experience  (1 - 3 years preferred)

 

Florida Department of Health Mission, Vision, and Values:

Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision: To be the Healthiest State in the Nation.

Values: I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

 

Where You Will Work:

Tallahassee, FL