Staff Development Specialist

Job Family:

Administrative Services (Digital)

Travel Required:

None

Clearance Required:

Ability to Obtain Public Trust

What You Will Do:
We are currently searching for a Staff Development Specialist. This role will design, create, and implement staff development initiatives for the Division. The individual will ensure training records are accurate and up to date; and manage and measure the IDP process, including training for staff and managers. Integrate the staff development program to support the Division's succession planning efforts. This is full time onsite position in Bethesda, MD.

• Write, edit and prepare all orientation materials for distribution; ensure that each incoming trainee has met all requirements to begin clinical and educational activities within the fellowship program.

• Coordinate meetings with directors, NIH mentors, and university graduate guidance committees; arrange video and teleconferences between NIH institutions and universities.

• Write, edit and prepare for distribution all orientation materials.

• Assemble material for workshops, retreats and courses.

• Organize and support all fellowship program meetings, faculty meetings and meetings with and for fellows; prepare all minutes and other required documents serving as records and action plans resulting from program-related meetings.

• Ensure appropriate documentation and orientation for visiting students, resident and fellows rotating as trainees at NIH.

• Prepare and process all documents required for initiation of employment and clinical activities for new program trainees and trainees rotating to the program from other institutes and/or outside institutions.

• Develop educational materials to assist students throughout their training programs.

• Establish and/or maintain appropriate files of correspondence, reports, reference materials, publications; student program files, historic and current files of all GPP fellows and summer intern students.

• Prepare documents for summer program orientation sessions and work with staff to create and edit program information, including pamphlets, website postings and applications.

• Prepare correspondence, reports and other written material

• Review, research, and announce on NIH policies and procedures.

• Prepare reports in response to requests from ORF Divisions, NIH IC’s, other agencies, and Congress.

• Analyze and present selected program data to Branch and Center management staff.

• Work with Program staff on every aspect of the training program; clinical research training for fellows and the related clinical activities dependent on the training program

• Process tuition reimbursement and tuition assistance orders for OE graduate partnership students.

• Work with staff on the management of student services financing, formal review and approvals.

• Perform analysis of existing program databases; plan modifications of such databases; analyze and present selected program data to program staff and teaching faculty

• Work with staff to coordinate the evaluation of faculty, evaluation of rotations at outside institutions, and evaluation of the program.

• Coordinate all interactions regarding compliance with the external organizations that accredit and regulate clinical training and specialty/subspecialty certification.

• Work with staff on advertising for fellows by posting on the Institute website, LinkedIn and Twitter.

• Prepare promotional materials for meeting exhibits and presentations, special and other events.

• Work with staff to provide support for oversight and review of the fellowship program.

• Maintain program statistics monitoring.

• Work with staff on the planning for course and lecture organization; coordinate with scientists to meet their needs before, during and after their presentations.

• Work with staff to collect data and provide summaries for use by fellows, student interns and senior level staff in making decisions for analysis or for other executive use.

• Manage interactions with outside institutions where the residents or fellows receive additional clinical training and, reciprocally, that supply fellows to the RFP for research-focused training.

• Serve as liaison between administrative staff to ensure OE awareness of fellow hires and departures.

• Process student services requests for university course work, related teaching and curricular expenses, and program related travel.

• Coordinate with the NIH program office during recruiting and selection of program applicants.

#SOAR