Accounting Cashier - Part-time (21 hours per week)

As part of the Central Administration team, the Bursar’s Office processes and ensures the accurate allocation of payments made to the institute.

 

ABOUT THE POSITION

This is an on-campus regular part-time position of 21 hours per week (M/Tu/Th—5 hours per day from 11:30 am- 5:00 pm; Friday—6 hours per day from 10:30 am- 5:00 pm). Reporting to the Manager, Accounts Receivable and Receipts, the Accounting Cashier is responsible for maintaining proper records relating to the posting of cash receipts and recording revenues in the financial system. The Accounting Cashier has the main responsibility for operating the Bursar’s Office window and prepares and processes deposits in a variety of methods. 

Please click on the links below to view our competitive, comprehensive benefits package:  

• Hiring Range

• Benefits

• PTO Overview

• Job Classification: Part-time Hourly Staff

• Grade Level: 5

 

RESPONSIBILITIES

• Handles various Bursar’s Office window transactions presented by students or staff
• Balances individual cash drawer and petty cash daily
• Assists the manager with maintaining and updating department documentation
• Maintains security standards with sensitive information such as bank account and credit card numbers
• Creates and submits journal entries as needed for department transactions
• Assists with museum cash recyclers (location: 111 S Michigan Ave): monitors daily inventory, refills machines, empties deposit cassette, prepares deposits for pickup
• Enters and processes daily cash receipts (cash, check, or credit card) in an accurate and timely manner into PeopleSoft
• Processes and balances check deposits via remote deposit
• Logs and tracks all deposits sent through armored courier
• Completes client requests in the department ticketing system
• Distributes student payments, including payroll checks and refunds
• Participates in testing within PeopleSoft Financials, PeopleSoft Campus Solutions, and/or other financial systems for fix or upgrade implementations
• Adheres to department coverage, vacation blackout periods, and overtime requirements as defined by business need
• Provides coverage for Accounts Receivable Specialist and Manager as cross-training allows, including but not limited to invoicing and processing student payments
• Participates in developing the entire department’s strategic goals and direction
• Duties, responsibilities, and activities may change or be added as needed

 

PHYSICAL REQUIREMENTS 

• Prolonged periods of sitting at a desk and working on a computer; must be able to remain in a stationary position 90% of the time
• Occasionally moves throughout the office to access file cabinets and office equipment, and may walk between buildings, including to and from the museum.
• Constantly operates a computer and/or other office productivity machinery, such as a copy machine, scanner, and printer.
• Specific vision abilities required by this job include close vision, the ability to adjust focus, and the ability to sustain prolonged visual concentration.
• Ability to participate in meetings, onsite and virtually.
• Ability to lift and move up to 35 pounds.

QUALIFICATIONS 

• Requires one year of experience in cashiering with a strong emphasis on accounting, banking, or other financial transaction environments.
• Associate's degree or equivalent combination of education and experience preferred.
• Proven ability to prioritize and work independently, responsibly, and meet deadlines.
• PeopleSoft and accounts receivable experience preferred
• Excellent spoken and written English language skills
• Ability to train others on simple and complex processes