Ethnic Studies Assistant (Administrative Support Assistant II)

Job Title

Ethnic Studies Assistant

Classification

Administrative Support Assistant II

AutoReqId

550130

Department

Ethnic Studies Operations

Division

College of Humanities and Social Sciences

Salary Range

Classification Range $3,680 - $5,417 per month

(Hiring range depending on qualifications, not anticipated to exceed $3,680 - $3,864 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM

Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

About CSUF

Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.  

About the Position: 

The three Ethnic Studies Departments of African American Studies, Asian American Studies, and Chicana/o Studies are diverse and growing departments that are committed to student engagement and achievement, faculty and staff development and work-life balance, and social justice on campus and in the community. We seek an exceptional individual to join our team as the Ethnic Studies Assistant (Administrative Support Assistant II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Under general supervision, the Ethnic Studies Assistant provides administrative and clerical support for a multi-department complex serving the departments of African American Studies, Asian American Studies, and Chicana/o Studies. Provides front office support by screening phone calls, assisting walk-in visitors, and processing and distributing mail. Orders textbooks and desk copies of books for all faculty and classes. Supports the Administrative Support Coordinators by assisting with the preparation of hospitality forms and collection of expense documents. Support faculty and students with their travel request and travel expense claims. Maintains the office supply inventory and ordering supplies. Prepare purchase requisitions for supplies and materials. Access databases for student record information, enrollment information, and registration permits and releases. Maintain and update the department’s website, social media accounts, and create and distribute marketing materials. Schedule office locations for temporary part-time faculty. Maintains the department’s conference room calendar and schedules meetings and appointments. Point of contact for the Student Opinion Questionnaire (SOQ) process and sends mass emails. Provides assistance with directing work and training the front office Student Assistants. Assists with symposia, commencement, events, and meeting planning. Serves as the backup Department IT Coordinator (DITC). Other duties as assigned.

Essential Qualifications

High School diploma or the equivalent and three years of experience in general office, clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to