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Job Description Summary

The Senior Facilities Manager leads a team of facilities associates in the delivery of service and is responsible for the day-to-day facility operations, and maintenance activities at the assigned location(s). The position ensures client assets are operated and maintained in a cost effective non-impacted manner while providing a safe, clean, and comfortable work environment. The Senior Facility Manager develops budgets, controls costs, coordinates service provider(s) and staff activities. Leveraging organization skills, problem solving, and creative thinking they resolve escalated issues, drive continuous process improvement and team development in a dynamic environment. The position provides regular performance feedback, development and coaching to direct reports and may also manage other Facility Managers. Extensive interaction with internal and external customers is required to ensure seamless delivery of these services while meeting Jones Lang LaSalle’s goal to provide our clients with the highest level of client service available.

Essential Functions:

• Ensure compliance with portfolio wide initiatives, local, state, and federal laws, and governing regulations that pertain to the operating of facilities on behalf of the client as owner.
• Develop and manage facility operating budgets with the clients’ goals and objectives addressed for the assigned portfolio.

• Provide monthly/quarterly/annual reporting appropriate for the client, track variances and ensure smooth recovery process within established targets.
• Achieve cost savings through maximizing utilization of suppliers and preferred vendors/contractors and by identifying additional efficiency opportunities, consistent with client goals.
• Survey all assigned facilities based on an established grading program including the mechanical equipment, building shell, interior finishes, energy effectiveness, etc. and develop recommendations for improvements.
• Help to develop and gain approval for the annual capital plan including infra-structure upgrades and building modifications to ensure the building’s future capabilities are maintained.

·         Develop and maintain a high-performance team utilizing HR top grading and other tools for hiring, talent and succession planning, and development planning.

• Manage the staffing, development, performance, and outcomes of assigned team reporting to the position.
• Ensures performance reviews and other HR procedures and duties for line staff are conducted according to policy, i.e., submission of compensation (base salary, bonus, merit increases, promotions) for review and approval.
• Source local services and goods needed to perform day to day operations through 3rd party suppliers. This includes scope of work definition, negotiations, writing contracts, obtaining necessary vendor set up forms, and reviewing certificates of insurance for compliance.
• Coordinate discussions with each vendor or supplier regarding goal setting, performance criteria, and performance review.
• Collaborate with account Sourcing team on national and regional sourcing opportunities to define scope, coordinate supplier walk-through, and manage national and regional supplier performance at the property level.
• Ensure client satisfaction with Facility/Property Management by providing a seamless interface into client real estate organization; demonstrate leadership, responsiveness, and creativity in delivering services

• Accountable for the accuracy and timely updates to all systems data utilized for the account process, procedures and metrics supporting IFM.
• Proactively manage all facility services and communication in accordance with account and client standard processes, procedures, and KPIs to ensure superior customer satisfaction and performance levels.
• Represent client’s real estate organization at the regional level, developing and fostering regional client relationships as appropriate.
• Assist in the development and implementation of the annual management plan; and achieve key objectives and performance indicators as identified by the Account Manager.
• Develop and implem