Executive Assistant to the CEO

Heifer International is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.  Required: Please submit a cover letter along with your application.  About Heifer International       In 1944, Heifer International’s founder, Dan West, began outlining a simple but groundbreaking plan to tackle hunger around the world. West, a farmer from the Midwest and Church of the Brethren member, had recently returned from feeding weary refugees during volunteer service in the Spanish Civil War.      He had seen firsthand that giving people food was a short-term solution, whereas providing them with animals offered a steady supply of nutritious food for an entire family. His philosophy still inspires Heifer’s work today. Partnering with farmers across a range of different livestock and crops, we create unique solutions to local challenges.       Today, Heifer International has operations in 19 countries around the world, working alongside local farmers, business owners and their communities, as they mobilize and envision their futures. Together, we build inclusive, resilient economies, so communities can develop effective ways to end global hunger and poverty in a sustainable way.       To date, we have supported more than 42 million farming families across Africa, Asia and the Americas and in the past five years alone, we have worked alongside 2.7 million families to close the living income gap or set them on a path to doing so. Between now and 2030, we will support an additional 10 million people to reach a living income by scaling up our signature programs. To achieve this, Heifer International relies on its passionate, committed and highly skilled staff.    ROLE FUNCTION  The Executive Assistant to the CEO will provide direct support to Heifer’s CEO and Heifer International’s Board of Directors. They will coordinate daily operations, processes, procedures, and special projects of the Executive Office. The Executive Assistant will work to anticipate and resolve administrative issues before they occur and provide solutions to challenges that arise in the executive office. This position plays a crucial role in ensuring the smooth operation of our executive office through internal and external communications. The Executive Assistant may supervise an Administrative Assistant in the future.   THE SUCCESSFUL CANDIDATE  Organized, creative, well-versed in Heifer’s development and business model at all operational levels. Comfortable & competent in interacting with people on behalf of the CEO and Board of Directors. To succeed in this role, you will have a customer service attitude, strong communication and collaboration skills, and a passion for quality. You are leading the charge in facilitating executive communications; you are truly people-first and believe that people are an organization’s greatest asset. You empower others through empathy and listening deeply and possess a deep commitment to diversity, equity, inclusion, and belonging. Candidates must be in commutable distance to Heifer’s headquarters in Little Rock, AR and be willing to work from the office.  RESPONSIBILITIES & DELIVERABLES  Executive Support and Management (40%) 

• Maintain an accurate and current calendar for the President and CEO, including on-line scheduling of internal and external, domestic and international, appointments and meetings. Support meetings as required.  
• Manage and monitor the executive office’s annual operating expense budget; ensure the timely payment of executive office invoices, credit card statements, and/or other accounts payable. 
• Provide timely and accurate updates to the entire organization the status of the CEO’s travel calendar highlighting pertinent coordination points to support organizational strategic priorities. I.e. major donors, institutional partners, key networking events, media opportunities, etc. 
• Develop and coordinate travel arrangements and scheduling for the President and CEO, including air or train travel, hotel reservations, car rental, and required visas.  
• Perform a variety of clerical/administrative duties such as opening and distributing Executive Office mail; composing/drafting, proofing, and typing correspondence; making copies of correspondence or other printed matter; preparing outgoing mail; faxing; and distributing correspondence and other materials.  
• Manage the processing and ensure appropriate payment of Executive Office check requests and invoices, including senior leadership and Board member expense reimbursement reports, travel advances, and credit card statements.