Grants Administrator II (Hybrid)

Job Details

Grants Administrator II (Hybrid)

Job Description

PRIMARY FUNCTION:

The position of Research Administration Center of Excellence (RACE) Grants Administrator II will be responsible for working with assigned departments as well as their RACE Manager and/or Associate Director for post-award research activities while delivering excellent customer service. The position will perform support functions for TJU Principal Investigators (PIs), ensuring that PIs have accurate and timely information to make decisions. The Grants Admin. II will be provided an individualized opportunity to further their career path while receiving exposure to and training in more complex aspects of research administration. Portfolio assignments will be determined based on their experience, job level, and portfolio complexity (grant type/sponsors/PIs).  Individuals within this role will communicate extensively and directly with faculty regarding their grant finances, progress reports, day-to-day needs, etc. The RACE Grants Administrator II will take on an increasingly complex research portfolio.

Research is a vital component of the TJU’s mission, and support of research administration is a key component of success for RACE. The Grants Administrator II positions within RACE are mid-level research administration staff positions requiring the incumbent to ensure proper stewardship of grants financial management. The Grants Administrator II is a full-time position that will strive to meet the research needs of Principal Investigators in basic, applied, or clinical research. The Grants Administrator II will report to the Manager, Post Award, and/or the Associate Director within the assigned team. The Grants Admin. II models and fosters behavior that establishes a culture that values the staff/faculty partnership and is consistent with the values, goals, and objectives of the enterprise/department to create an atmosphere of trust, cooperation, accountability, empowerment, and dedication to the research mission of the enterprise.

                                                                       

ESSENTIAL FUNCTIONS:

(Please list the fundamental job duties of the position approx 3-5)

% Effort

Responsibility

90%

PI Post-Award Support

Examines awards for suitability of terms and conditions and reviews budgets with PI; coordinates establishment of project accounts for the grant and sub-awards (as applicable) Working with the RACE Manager and/or Associate Director, administers grant by monitoring award and sub-awards for compliance, analyzing monthly financial reports, communicating with PI regarding financial progress and coordinating activities at the end of the budget period Maintains accounting records for all awards within their assigned portfolio Reconciles all assigned accounts against the General Ledger on a monthly basis Coordinates personnel and purchasing activities with the PI and applicable TJU offices;  review and act as signatory (if designated by the PI) for budget summaries, budget adjustment forms, JVs, Travel Authorizations and Reimbursements, Invoices, Check Requests, Expense Reimbursements and Purchase Requisitions as necessary Ensures payroll distribution is correct for faculty, graduate students, fellows and support staff on a bi-weekly basis and processes changes as needed Meets with PIs at least monthly to provide updates on the financial status of their accounts Acts as a liaison between PIs and ORA/SPAO to communicate and resolve any issues that arise concerning expenditures Assists PIs with effort reports to ensure accuracy and timely submission Assists PIs with budget development for progress reports Assists with submission of progress reports, program reviews and other activities related to the grant Working with ORA as appropriate, assists with providing just in time information or other agency requests such as budget revisions, compliance issues, etc.

10%

Other Responsibilities

Serves as a resource to department staff and faculty to ensure compliance with policy Attends regular meetings, training sessions, and professional development workshops/seminars to keep current on policies and procedures relevant to position responsibilities, as requested and approved by the RACE Associate Director(s) (supervisor) or Director, Post-Award (RACE).

OTHER FUNCTIONS AND COMPETENCIES needed in addition to Essential Functions:

• Experience working with research administration software applications in both pre- and post-award.
• General knowledge of applicable federal, state and other sponsor regulations related to sponsored projects, including the Office of Management and Budget’s (OMB) Uniform Guidance.<