Manager, General Affairs

Overview

Entrepreneurial Spirit, Rooted in Tradition. Mitsubishi Tanabe Pharma America, Inc. (MTPA) is a U.S. subsidiary of Mitsubishi Tanabe Pharma Corporation (MTPC) in Japan, which touts a storied reputation more than 300 years in the making. Our parent company - one of Japan’s most respected - is a research-driven pharmaceutical company that has tirelessly pursued medical breakthroughs with global reach. MTPC has discovered and produced several first-in-class medicines for serious diseases, including multiple sclerosis (MS), diabetes mellitus (DM), amyotrophic lateral sclerosis (ALS), and is currently developing medicines in  Neurology in Parkinson’s (PD), Spinal Cord Injury (SCI), and in high unmet areas in Immunology and Oncology.

MTPA is rapidly expanding its operations across all functional areas. MTPA’s commitment to patients and their communities continues with a robust late-stage pipeline of investigational treatments for difficult-to-treat diseases and commercializing products with significant unmet medical needs in North American markets.  In the United States, MTPA launched rare disease treatments including RADICAVA® (edaravone) injectables in 2017 and RADICAVA® (edaravone) oral suspension in 2022.  The company handles research, clinical development, sales, marketing, medical affairs, supply chain, and business development functions.  MTPA is dedicated to improving the treatment environment for those with debilitating diseases, researching on real-world evidence, and creating hope for all facing illness. 

The Manager, General Affairs, provides broad facilities management and office management support across functions within MTPA. The Manager is responsible for the smooth and efficient operation of the office environment. This includes managing administrative tasks, overseeing office staff, and ensuring a positive and productive workplace. The incumbent administers a variety of general business programs, services, and events, and he/she manages related contract administration responsibilities. The incumbent also supervises the reception area staff and oversees the work of other ad-hoc temporary staff. Additionally, the Manager provides a range of administrative support for several functional areas, namely Human Resources (HR), Accounting, the President, Vice Presidents, and Directors.

Responsibilities

• Office Administration. Performs broad facilities management and office management functions:
  • Administers general business programs, services, and events that span across functional areas, support the broader business, and serve both employees and contractors alike.
  • Ensures an adequate, uninterrupted supply of office supplies for all areas through effective supply management practices.
  • Organizes maintenance companies to keep the office clean and safe and ensures its appliances are in good working order.
  • Acts as MTPA Fire Warden; oversees fire marshals and their training to ensure a strong fire safety culture.
  • Serves as Notary Public (NJ), notarizing documents as needed for multiple internal organizations.
  • Continually evaluates all program services, vendors and costs, researches new options, and proposes changes as appropriate to ensure company receives cost-effective and quality service.
  • Prepare and submit Occupational Safety and Health Administration (OSHA) reporting, as needed.
  • Provide oversight and support to the office facilities.

• Communication and Coordination:
  • Serves as a point of contact for internal and external communication relating to office operations.
  • Manages incoming and outgoing office mail and correspondence.
  • Organizes meetings, appointments, and events at the office or company-related events when necessary.
  • Leads discussions on the most efficient and effective office usage in collaboration with the direct manager and other MTPA departments, monitoring office attendance ratios.

• Staff Management. Supervises, oversees and motivates staff:
  • Directly supervises, trains, coaches and develops multiple receptionists to ensure effective interaction with employees, contractors and visitors.
  • Arranges for and oversees the work of contractors and temporary employees for short-term technical and administrative needs.

• Financial Administrations of Office Administration:
  • Processes invoices and payments.
  • Manages petty cash and expense reports.
  • Executes competitive bidding processes, negotiates, and/or oversees a wide variety of vendor contracts (e.g., company car purchases, hotels, limo services, cell phones, telephone calling cards, copiers, office and kitchen supplies, building maintenance, office party serv