Financial Assistance Specialist
St. Charles Health SystemAbout the role
About St. Charles Health System:
St. Charles Health System is a leading healthcare provider in Central Oregon, offering a comprehensive range of services to meet the needs of our community. We are committed to providing high-quality, compassionate care to all patients, regardless of their ability to pay. Our values of compassion, excellence, integrity, teamwork, and stewardship guide our work and shape our culture.
What We Offer:
Competitive Salary
Comprehensive benefits including Medical, Dental, Vision for you and your immediate family
403b with up to 6% match on Retirement Contributions
Generous Earned Time Off
Growth Opportunities within Healthcare
ST. CHARLES HEALTH SYSTEM
JOB DESCRIPTION
TITLE: Financial Assistance Specialist
REPORTS TO POSITION: Customer Service Supervisor
DEPARTMENT: Single Billing Office
DATE LAST REVIEWED: June 27, 2025
OUR VISION: Creating America’s healthiest community, together
OUR MISSION: In the spirit of love and compassion, better health, better care, better value
OUR VALUES: Accountability, Caring and Teamwork
DEPARTMENT SUMMARY: The Single Billing Office (SBO) at St. Charles Health System (SCHS) provides revenue cycle services to our multi-hospital and medical group organization focusing on billing, collecting, and posting revenue. The goal of the SBO is to deliver a delightful, transparent, and seamless experience to patients and customers that capture and collect the revenue earned by SCHS in a quality, efficient and timely manner. Services include but are not limited to: billing insurance claims, posting insurance and patient payments, resolving insurance denials, collecting unpaid insurance claims, maintaining payer contracts in the EMR, resolving under and over payments, identifying and resolving payer issues, processing refunds, processing financial assistance applications, billing patients, resolving patient accounts including patient questions, and vendor management: lockbox, clearinghouse, early out, collection agencies.
POSITION OVERVIEW: The Financial Assistance Specialist is responsible for reviewing and processing all financial assistance applications received by St. Charles Health System according to the financial assistance program guidelines established by St. Charles Health System. This position does not directly manage any other caregivers.
ESSENTIAL FUNCTIONS AND DUTIES:
Provide patients with financial assistance applications, track and process all documentation required to evaluate patients for assistance programs.
Process financial assistance applications in alignment with all applicable policies, procedures and regulatory guidelines.
Manage financial assistance application processing within regulated timelines, including applying account holds and vendor activities, such as temporary holds from collection activities or account recalls.
Follow up with patients regarding incomplete financial documentation to finalize financial application process.
Complete presumptive financial assistance screenings in alignment with all applicable policies, procedures and regulatory guidelines.
Answer customer service inquiries from patients and other departments received via mail, phone and email.
Reviews/works reports and queues.
Maintains productivity and quality standards.
Post applicable financial assistance adjustments in SBO health information systems following detailed review of account balances, coverage eligibility, financial assistance exclusions, applicable policies, procedures and regulatory guidelines.
Update and maintain federal poverty guideline information and other regulatory requirements that impact policy or internal application processing procedures.
Enter clear and concise documentation in the SBO health information system(s).
Review and verify insurance eligibility and correspondence.
Maintain knowledge of department and organizational structure, workflow, and operating procedures.
Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.
Provides and maintains a safe environment for caregivers, patients and guests.
Conducts all activities with the highest standards of professionalism and confidentiality. Complies with
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