Marketing Events Planner (hybrid)

About the Job:

We are seeking a highly organized, detail-oriented Marketing Events Planner to join our dynamic team. The Marketing Events Planner will be responsible for planning, coordinating, and executing successful conferences and events to help drive revenue across the organization. This role requires a strong ability to multitask, excellent communication skills, and a passion for delivering exceptional event experiences. As a growing start-up, we need someone who will thrive in a fast-paced environment and has a proven track record of successful event coordination.  

What You’ll Do:

• Work closely with external organizers and internal stakeholders to understand conference objectives, themes, staffing requirements and other event aspects. 
• Create comprehensive plans, including timelines, budgets, and logistics for all assigned events. 
• Identify and present suitable sponsorship options that align with Tapcheck’s attendance goals. 
• Negotiate contracts; manage relationships with conference staff, expo companies, and various vendors. 
• Register team, help secure hotels as needed and ensure team is aware of their expectations and availability requirements, well in advance of each show.  
• Coordinate all logistical aspects of the booth, including advanced warehousing, shipping, printing, order placements for booth needs and swag, AV and electrical needs / equipment, and other essential services. 
• Prepare internal teams with all necessary information and documentation to execute on a successful event.  
• Be available for and virtually oversee the setup and breakdown of event spaces to ensure a seamless and efficient set-up. 
• Collaborate with respective stakeholders across overall campaign: email, social media, creative/marketing assets and promotional materials, etc. 
• Track all expenses, engage accounting team to process payments, and ensure all expenses stay within the allocated budgetary limits. 

What You'll Bring:

• Ability to work from our Plano, TX office 3 days a week
• Bachelor's degree: Event Management, Hospitality, Marketing, Communications, or significant experience in managing events without college experience.  
• 4-5 years of event planning experience.  
• Proven experience in conference and event coordination, with a strong portfolio of successful events. 
• Excellent organizational, logistical and project management skills. 
• Strong negotiation and vendor management abilities. 
• Exceptional communication and interpersonal skills. 
• Ability to work under pressure and meet tight deadlines. 
• Proficiency in event management software and Microsoft Office Suite  
• Creative thinking and problem-solving skills. 

Nice to Haves:

• A positive attitude and excitement for the unknown (we are a start-up, so while we may have a plan in place, creative ideas and potential opportunities pop up often! We need someone who’s ready for them!) 
• Experience working with or within a Sales organization.  
• Experience engaging/working with exhibition companies, conference coordinators, vendors and similar roles, to better help execute events.
• Proficiency in Salesforce and lead capture tools.

About Tapcheck:

Tapcheck is a digital platform offering an easy and convenient way to access on-demand earnings early. Available at no cost to employers, our app-based on-demand pay solution helps relieve the financial stress that many employees experience on a daily basis.

The Tapcheck team is passionate about our mission to improve financial wellness and boost business productivity. By giving workers the ability to transfer wages they’ve earned directly to their bank account or pay card without waiting for payday, Tapcheck eliminates the need for high-interest payday loans or employer-funded cash advances.

How We Get Things Done:

Our core values act as a steadfast guide, directing our decisions and anchoring our actions. We consider these values non-negotiable, especially when it comes to our hiring process.

• Humility: We believe in the power of humility. We value team players who are down-to-earth, respectful, and open to learning from others. Our employees approach challenges with a positive attitude, acknowledging their strengths and weaknesses while celebrating the achievements of their colleagues.
• Grit: We admire individuals with grit – those who demonstrate unwavering determination and resilience in the face of obstacles. At Tapcheck, we take pride in overcoming challenges together, pushing the boundaries of what is possible, and embracing failure as an opportunity for growth.
• Raising the Bar: Continuous improvement is at the heart o