Administrative Coordinator - Friedman Lab

Primary Work Address: 1230 York Avenue, New York, NY, 10065

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The Howard Hughes Medical Institute (HHMI) advances the discovery and sharing of scientific knowledge to benefit us all. As a biomedical research organization and philanthropy, HHMI supports a vibrant community of academic researchers, educators, students, and professionals. Together, we’re unlocking the fundamentals of biology and building an open, inclusive future for science.

The Friedman Lab located at the Rockefeller University in New York City is seeking a dynamic member to join the team as an Administrative Coordinator. The Lab of Dr. Jeffrey Friedman studies the molecular and neural mechanisms that regulate food intake and body weight. Genetic studies in mice led to the identification of leptin, a hormone made by fat tissue that plays a key role in controlling appetite and weight. His current work explores the mechanisms by which leptin regulates energy balance and seeks to identify other key regulators of body weight. For more information about the Friedman Lab please visit the following site: https://www.rockefeller.edu/our-scientists/heads-of-laboratories/1163-jeffrey-m-friedman/

This position would be an ideal fit for someone who is finance savvy and is seeking a long-term and collaborative experience. The position entails a variety of stimulating interactions and affords considerable flexibility.

What We Provide:

• A competitive compensation package with comprehensive health and welfare benefits.

• Opportunity to contribute to scientific publications and research.

• Being part of a diverse and vibrant community at Rockefeller University. The Friedman Lab consists of scientists, postdocs, researchers and graduate students.

• Opportunities for professional development and growth. Dr. Friedman will provide mentorship and is open to supporting training opportunities to help the incumbent with their own personal goals.

​What You'll Do:

• Coordinate budgets from multiple funding sources and advise Investigator in the best use of available support. Participate in ordering of supplies, services and equipment. Track and handle service contracts and repairs on laboratory equipment.

• Triaging e-mail inbox as advised by Dr. Friedman and handling a variety of correspondence including general responses, registrations, RSVPs, grades, and student communication with a high level of discretion.

• Assisting with grant and publication submissions.

• Anticipating needs by compiling background information, policies, and compiling briefing materials.

• Coordinating travel, communicating with organizers and managing reimbursements for both Dr. Friedman and lab team.

• Providing planning and logistical support for lab meetings, retreats, events, outings, and celebrations including scheduling, maintaining invitation/distribution lists, making room reservations, arranging for catering, prepping and distributing materials, AV support, and other related tasks.

• Maintaining a variety of forms and other documentation.

• Partnering with People & Culture to support all personnel-related activities (appointments, annual reviews, recruiting/hiring, visa sponsorship, etc.)

What You Bring:

• A bachelor’s degree is required. A degree in business, finance, or accounting is highly preferred.

• A minimum of 5 years of previous high-level administrative experience is required.

• Financial experience working with grants, budgets, and reimbursements is required.

• Experience working as an executive administrator is highly preferred.

• Experience working in a lab setting, academia or non-profit is highly preferred.

• Excellent organizational and interpersonal skills with strong attention to detail.

• Excellent written and verbal communication skills.

Physical Requirements

Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials