Operations Specialist (2-Yr Defined Term)

Job Posting Title

Operations Specialist (2-Yr Defined Term)

Employee Type

Defined Term (Fixed Term)

Recruiting Start Date

06-25-2026

Job Exempt?

Yes

Recruiting End Date

Open Until Filled

Aloha mai!  Mahalo for your interest in Kamehameha Schools.  If you are looking for an opportunity to utilize your skills and talents and grow in your profession, while serving and strengthening our Native Hawaiian community, we would love to have you join our ʻohana!

Kamehameha Schools, Hawaii Campus is currently looking for an Operations Specialist for our Halau Kupukupu (R&D Team).  This position will be joining an exciting and dynamic team that is responsible for the alignment, integration, and advancement of Kamehameha Schools - Hawai'i’s strategic priorities through Research, Development, and Knowledge Mobilization.

Kuleana

• Administrative & fiscal kuleana to include everything from budgeting & reporting to p-card reconciliation.

• Student safety & compliance coordination for huaka‘i (field trips)

• Build and improve workflows, systems, and processes

Our Ideal Candidate

• Thrives in fast-paced, high-change environment (R&D/startup mindset a plus)

• Is highly organized with strong coordination skills, and able to pivot when needed

• Possess the proven ability to create systems and scalable workflows that are stable yet flexible

• Is a strong communicator with a collaborative, customer-focused approach

This is a 2-Year Defined Term position with the ability to convert to a Full Time Regular position. It has a 12-month work year. While our Defined Term positions are temporary in nature, they come with the same medical, 401k & time off benefits as our Full Time Regular positions.

Job Summary

Lead operational functions involved in complex, multidimensional processes for both sustained efforts and ad-hoc projects across the division. Support an array of fiscal functions, including procurement, reconciliation of payments, and reporting. Provide project management relative to project team communications, coordination, pacing of work to meet deadlines, and reporting. Address customer service related inquiries, including responding via telephone and online communications.

Essential Responsibilities

Project Management

• Serve on project teams to ensure smooth, consistent functioning of team communications, meeting scheduling, work coordination, responsiveness to administrative directives, and adherence to deadlines.

• Advocate to division leadership regarding matters that would assist project teams with the successful completion of assigned projects.

• Train with division subject matter experts relative to content and skill areas to be able to provide substantive assistance in specific areas as a key contributor to project team development efforts.

Community Resource 

• Responsible for front-line communications and interfacing with community stakeholders.

• Support community events, workshops, and conferences to provide information and assistance with registration processing for key KS initiative opportunities.

• Develop systems to ensure awareness of current information and related processes regarding ongoing and upcoming opportunities offered by KS or KS partners; online or in-person, statewide.

• Responds to or redirects inquiries, concerns, or suggestions from parents of learners, adult learners, community organizations, and potential donors regarding KS Kaiāulu.

• Active participant in efforts to improve programs, providing suggestions and implementing approved revised approaches.

• Work with other division members or other parts of the organization to develop and implement systems to assess the efficacy of the above functions relative to the needs and interests of community members, community organizations, and KS staff stakeholders.

Fiscal Duties 

• Responsible for major fiscal functions for the division.

• Prepare, review and monitor division-wide project budgets including the preparation and submission of monthly and quarter