Facilities Administrator

WHO ARE WE? 

Established in 1975, Shimadzu Scientific Instruments is one of the largest suppliers of analytical instrumentation, physical testing, and environmental monitoring systems in the world.  Ground-breaking scientific research, manufacturing ideas and results continue to propel Shimazu’s outstanding reputation and “Excellence in Science.”  People dedicated to our mission have the largest impact on Shimadzu’s continued growth and success. Would YOU like to join a diverse team of professionals working together with researchers, scientists and manufacturers to help better lives worldwide? 

WHAT CAN SHIMADZU OFFER YOU?

• Our Culture:  A Certified Great Place to Work firmly committed to diversity, inclusion, and belonging.
• Competitive Compensation: Day 1 Benefits and competitive salary.
• Retirement Benefits: Matching 401K and a Profit-Sharing Program.
• Health Benefits: Flexible Spending/Health Savings Accounts.
• Performance Bonuses: Variable Pay Plan for commission and incentive roles.
• Work-Life Balance: Generous Paid Time Off and Hybrid work options for qualifying roles.
• Education: Tuition Assistance Program for both graduate and undergraduate levels.
• Insurance Perks: Pet Insurance, optional Identity theft, legal pre-paid, critical care benefits, and robust company-paid life and disability programs, inclusive of paternity and maternity leave.
• Well-being: Comprehensive Corporate Wellness Program.
• Work Flexibility: Business casual Dress Attire & casual (jeans) Friday! 
• Professional Growth: Clear pathways for Career, Leadership, and Personal Development.
• Employee Engagement: Active Inclusion, Diversity, and Culture Employee Resource Groups (ERGs).

ADDITIONAL COMPENSATION:

• For Employees who reside in Connecticut, Massachusetts, New Jersey, and California, additional compensation is offered through a Cost-of-Living Adjustment (COLA).

POSITION SUMMARY:

The individual in the position is responsible for assisting the departmental manager with following and enforcing the Company’s policies and procedures regarding the safeguarding and maintenance of its physical property at the Corporate Headquarters. Incumbent will manage departmental administrative functions on a daily basis and provide other facilities support as needed or assigned.

This document attempts to communicate the traditional, physical and environment demands associated with this position. The company will consider reasonable accommodation including changing the way the job is traditionally performed whenever necessary to provide individuals with disabilities an equal employment opportunity.

JOB FUNCTIONS INCLUDE:

1. Building Access:
1. Will assist with the building alarm/ security system, by scheduling routine inspections, placing maintenance/troubleshooting calls and creating/providing employees with access codes. Will update/maintain access code list. (daily)
2.  Employee Key Scan Badges to include operation/maintenance of system and individual cards. Card Access System.  Backup HR dept. in assigning and deleting access cards as needed. (Daily)
2. Place routine and emergency service calls (as needed) for contractors when service is required on any item related to facilities. Includes meeting/greeting contractors and getting them settled. (Daily)
3. Assisting HR Department (and others as needed) in set up of company planned events when facility help is needed. (monthly)
4. Ensures building is clean and in good order through managing vendor relationships. (daily)
5. Will arrange for trash removal and order all cleaning/bathroom/kitchen/first aid/paper supplies. (weekly)
6. Retrieve departmental mail and deliver to the appropriate person. (daily)
7. Open and code all departmental invoices for processing. Ensure billing is accurate to service performed and obtain the appropriate manager signature. (Daily)
8. Work with Safety Department to ensure facility is OSHA compliant, from an administrative assistance standpoint. (Weekly)
9. Back up support on Certificate of Insurance Requests when Legal/Business Assistant is out. (Weekly)
10. Provide and set up phone extensions for new employees (In 8X8 System) – send information on new hire phone number out via email correspondence to those who need to know. (Weekly)
11. Manage and monitor Facilities Help Desk tickets – direct work out to the responsible parties, upon approval and guidance of the Facilities Manager. This includes putting in responses