Sr Administrative Assistant, Admissions Office

WHY UT SOUTHWESTERN?
With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career! 

JOB SUMMARY
Works under minimal supervision to provide advanced administrative support in coordinating day to day operations of department or division office. 
UT Southwestern Medical Center is hiring a Senior Administrative Assistant, Admissions and Recruitment. (Senior Administrative Assistant is an entry level role)

Serves as primary point of contact for all admissions & recruitment phone calls and emails. Responds to prospective applicant email and phone inquiries and provides timely response to candidates seeking information regarding our programs. Provides administrative support for The Office of Admissions and Recruitment. Provides administrative support for student recruitment. Processing and tracking of onboarding requirements for incoming students across all four schools as needed. Assists in event preparations and logistics for medical school admissions committee meetings, campus visits, JAMP functions, medical school interviews, and other related activities. Develops comprehensive knowledge of the four school’s admissions policies and procedures and effectively communicates those guidelines to prospective candidates via phone and email. Provides administrative support to JAMP program and JAMP Coordinator when needed. May require in person attendance to support in-person meetings/events. Supports administration by serving as back up and assist with travel, expenditures, procurement and MyTime. 

This is a hybrid role requiring at least 2 days a week in office.

Experience and Education 

• High school graduation or GED and three (3) years related secretarial/administrative experience
• May consider higher education completed in lieu of minimum requirements
• College admissions experience helpful
• Spanish language skills helpful

Preferred Skills/Experience

• Detail oriented
• Organized
• Strong verbal and written communication
• Multi-tasker in fast-paced environment

 Job Duties  

• Provides administrative support for The Office of Admissions and Recruitment
• Provides administrative support for student recruitment
• Processing and tracking of onboarding requirements for incoming students across all four schools as needed
• Assists in event preparations an