UNIV- Program Coordinator I – Division of Speech Language Pathology - Department of Rehabilitation Sciences

Job Description Summary

This role is responsible for strategically planning, coordinating, and executing a broad range of complex administrative operations in support of the Department of Rehabilitation Sciences and the Division of Speech-Language Pathology within the College of Health Professions.

To apply, include a detailed employment history, resume, cover letter, and a list of three professional references.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type​

Classified

Cost Center

CC000234 CHP - SLP

Pay Rate Type

Hourly

Pay Grade

University-05

Pay Range

39,764.00 - 56,670.00 - 73,576.000

Scheduled Weekly Hours

40

Work Shift

Job Description

This role is responsible for strategically planning, coordinating, and executing a broad range of complex administrative operations in support of the Department of Rehabilitation Sciences and the Division of Speech-Language Pathology within the College of Health Professions. The individual filling this position must be able to interpret agency and accreditation policies, procedures, rules, regulations, and program services. The ability to plan, organize, and maintain files for accreditation and special projects is essential. The candidate must have the ability to communicate effectively, handle simultaneous projects, and meet deadlines in a timely manner. The ability to maintain confidentiality and establish good working relationships with staff, faculty, students, support departments, and the public is essential. Strong working knowledge of Windows and Microsoft Office, including Microsoft Word and Excel, are strongly preferred. Knowledge of Microsoft PowerPoint desired. The role strongly prefers flexibility, a strong sense of initiative, and the ability to adapt quickly to changing department needs. This role demands exceptional organizational and time-management skills to ensure the department’s continued efficiency and success.

15% - Executive Division Support

Plans, coordinates, and performs administrative support services for the Division Director of Division of Speech-Language Pathology, including preparing sensitive correspondence, reports, and proposals; preparing agendas; taking, editing, and distributing minutes of meetings, lectures, and conferences; and maintaining calendars and scheduling appointments. Organize and maintain electronic and paper files. Provide a key role in planning large-scale division initiatives, ensuring all executive needs are met with precision.

15% - General Program Support

Plans, coordinates, and performs a wide range of programmatic duties essential to the smooth operation of the Division of Speech-Language Pathology. Utilize a proactive approach to managing administrative tasks, including responding to high-level inquiries, providing comprehensive support to faculty and students, and ensuring that all division-related deadlines are met with precision. Submit website edits and ensure accuracy. Responsibilities extend to maintaining detailed division calendars, managing sensitive documents, and ensuring prompt responses to high-priority emails. Duties include answering phones, assisting faculty, students, and visitors, distributing division mail, processing copy requests, and assisting faculty and staff in meeting critical deadlines. Maintains division email distribution lists. Performs other administrative support functions and special projects as requested. Provides step-by-step instructions for students who are interested in a work-study position to complete before beginning employment. Organize and oversee management of federal work-study student tasks. Supervises work-study students, establishes schedules, and ensures faculty requests for work-study students are completed on time.

15% - Admissions Support and Coordination

Provides comprehensive support in the admissions process in coordination with Student Services, ensuring a seamless experience for applicants. Supports all aspects of admissions process, including application evaluation, interview scheduling, and participation in interviews and Accepted Student Open House. Participates in application evaluation as an integral member of the application review committee. Spearheads the scheduling of over 100 applicant interviews, including coordinating individual interviews with all program applicants and faculty interviewers and communicating interview details with all parties. Communicating interview details effectively, including sending calendar invitations and reminders, while maintaining a master schedule to ensure smooth operations. Actively participates in admi