Executive Assistant

We are looking for an Executive Assistant to perform a variety of administrative tasks and support the Chief Executive Officer and Chief Operations Officer.  The EA will also be asked to provide additional support for the Chief Financial Officer and Chief Program Officer.  

The Executive Assistant’s responsibilities include managing calendars, coordinating meetings and event planning. To be successful in this role, you should be well-organized, be tech savvy, have a strong work ethic and be able to act proactively and without close supervision.

Benefits

• Compensation of $80,000-$90,000 yearly DOE
• Hybrid role
• 16 paid BACR holidays
• 3 weeks vacation and additional sick time
• Medical, dental, vision, mental health/wellness benefit, hospital indemnity, life insurance, flexible spending account (medical, transit, dependent), 401k program
• Professional development opportunities

Minimum Qualifications

• 2+ years experience as an Executive Assistant or similar responsibilities
• Ability to work occasional nights and weekends to prepare for board meetings, and all staff events
• Must have reliable transportation to travel to different locations within the Bay Area
• Strong organization, time management and communication skills (verbal & written)
• Able to maintain the highest level of confidentiality and discretion
• Proficient in Microsoft Office Suite, G Suite, and Zoom
• Basic knowledge of non-profit social services

Responsibilities (including but not limited to)

• Plans and manages executive’s schedule: coordinates internally and externally, prioritizes time strategically, schedules telephone calls, video conference calls, and webinars with staff, Board of Directors, funders, customers, suppliers and other external meetings
• Liaison to Board of Directors
• Communication & coordination of meetings 
• Compilation of Board packets (close collaboration with Executive Team and Industry Directors)
• Take and distribute meeting minutes 
• Drafts, prepares, and distributes correspondence, documents and presentations on behalf of CEO and COO, including creating initial drafts, proofing, editing, formatting.
• Act as an event planner for the annual all-staff event, celebrations, management meetings and other internal/external meetings
• Work closely with BACR’s IT Contracts Manager on the receipt & completion of all contracts
• Create agendas, participate in, take notes in meetings and distribute notes and action items to attendees, and ensures follow up is completed as needed
• Maintains business license certificates and renewals
• Administer all travel details and expense reports for CEO and COO
• Coordinate special projects as needed

About Us

Bay Area Community Resources (BACR) promotes the healthy development of individuals, families and communities through direct services, volunteerism, and partnerships in the San Francisco Bay Area. We have deep respect for the communities we serve throughout the Greater San Francisco Bay Area, the dedicated staff who show up for those in need, and the opportunity we have been given through this work to promote resilience in tens of thousands of individuals every year.

BACR is an equal opportunity employer. We celebrate, support, and thrive on diversity and are committed to creating an inclusive environment for all employees. Visit our website at www.bacr.org.

Above is the pay range for this position that we reasonably expect to pay. Individual compensation is based on various factors including experience/education, skillset, and geographic location.