Project Accountant

About DLB Associates

DLB Associates is a premier engineering and consulting firm specializing in innovative, mission-critical solutions across hyperscale data centers, advanced infrastructure, and high-performance building systems. With over four decades of expertise, we partner with some of the world’s most influential companies to design and optimize environments that demand precision, scalability, and resilience.

Position Title: Project Accountant

Position Location: Remote - work virtually from anywhere in the United States

Salary 

DLB recognizes salary ranges from job boards do not necessarily reflect our pay ranges.  In many instances we out-compete those ranges for well-qualified candidates.  

Job Summary

The Project Accountant will have the opportunity to work collaboratively with professional services and operations staff. This role is part of the Accounting Team and partners closely with Project Management to perform advanced project accounting activities throughout the project lifecycle in compliance with GAAP, contractual requirements, and company policy.

The Project Accountant will perform complex project accounting functions, ensuring data integrity within the ERP system (Deltek Vantagepoint) and compliance with GAAP and internal controls. This position operates with a high degree of independence, exercising discretion and professional judgment on individual work assignments and may serve as a lead on projects or initiatives of moderate complexity.

DLB has experienced rapid, sustained growth; success in this role requires a proactive, solutions-oriented mindset, continuous improvement focus, and the initiative to anticipate issues, close gaps, and meet company and client deadlines.

The Project Accountant will communicate and operate in alignment with organizational goals and values, as well as departmental objectives.

Essential Functions

Project Facilitation / Administration (70%)

• Create new projects, enter purchase orders (POs) and change orders (COs) in the ERP system based on approved request forms.
• Verify contract terms, task codes, billing rates and funding limits are accurately established.
• Provide subject-matter expertise and guidance on project initiation in ERP system.
• Review project financial documents and provide data to project managers on project performance.
• Support project managers throughout the project lifecycle including project setup, billing, closeout, etc.
• Partner with project managers to monitor invoice status and proactively follow up as necessary.
• Collaborate with billing specialists to ensure accurate, compliant, and timely billing.
• Lead weekly coordination meetings with project managers to address open items, reporting needs, and ERP-related questions.

Project Administration (20%)

• Coordinate and collect all required documentation for new clients and subcontractors, including but not limited to NDA, COI, ACH info, W9, billing forms, and related compliance materials.
• Maintain complete and well-organized contract administration files on the network and in the accounting system.
• Ensure ongoing project data accuracy through regular audits, reconciliations, and exception reporting.
• Ensure conformance to internal policies and recommend updates or enhancements as needed.
• Prepare, generate, and submit client billings in accordance with contractual terms, submission requirements, and organization standards.
• Research and resolve invoicing discrepancies, implementing corrections or adjustments as required.
• Monitor cash receipts and ensure proper application to outstanding invoices.

Audit / Process Improvements (10%)

• Serve as ERP power evaluating existing workflows and recommending automation or efficiency improvements.
• Identify and drive project accounting process improvements and in collaboration with Software Engineers and Business & Financial Analysts to implement.
• Assist with year end audit support, including retrieval of invoices, contracts, and supporting documentation.
• Respond to ad hoc requests from project accountants, project managers, and leadership.