Senior Procurement Specialist

Everlaw is looking for a Senior Procurement Specialist to join our Finance team. You will be responsible for owning the purchasing policy and processes within Everlaw. You’ll coordinate with multiple teams to enforce corporate policies and processes that enable efficient vendor review, selection, and management. Reporting to the Controller, you will have a great opportunity to work across the organization to develop a company-wide purchasing workflow as Everlaw continues to grow.  Moreover, you will have the opportunity to amaze everyone with your understanding of process-driven growth while supporting Everlaw’s meaningful work in the industry, valuing truth and helping our users discover it. 

At Everlaw, our mission is to promote justice by illuminating truth. Our company culture is open and democratic, and we’re committed to the professional growth of our team members, offering an annual learning and development stipend and regular check-ins with managers regarding career goals. If you’re looking for a place that values passion, integrity, thinking big, and a desire to learn, we’d love to hear from you! Think you’re missing some of the skills, or have more skills than what we are describing, and are hesitant to apply? We do not believe in the ‘perfect’ candidate and encourage you to apply if you feel you can bring value to our team.

This is a full-time non-exempt position based in our Oakland, California office with a hybrid work schedule: in office M/W/Th with the option to work from home Tu/Fr.

Getting started

• We want you to feel like part of the team early on! Our onboarding process will integrate you into the company with informative sessions on our product, policies, processes, and team structure and goals. 
• We’re excited for you to learn, grow, and contribute right away! We trust that you’ll bring experience and knowledge that will uplift and uplevel the team, but we don’t expect you to know everything on Day 1.
• Become an expert on our product and learn about our users’ workflows.

In your role

In the first few months, you'll...

• Lead the Procurement function working across the company to ensure purchasing policies and processes compliance and allow for efficient vendor selection, management, and internal review.
• Continuously evaluate current processes and tools that we use to manage procurement and understand the importance of this function as it relates to business operations as we continue to scale. 
• Feel like part of the team! Our onboarding process will integrate you into the company with informative sessions on our policies, processes, and team structure and goals.
• Learn, grow, and contribute right away. We trust that you will bring experience and knowledge that will uplift the team, but we don’t expect you to know everything on Day 1. You will have time to develop your product knowledge and get up to speed on all aspects of Everlaw. 

In the first year, you'll...

• Completely own the Procurement function at Everlaw.  
• Manage Everlaw’s purchasing policy, processes, and collaborate with cross-functional business partners to optimize organizational spend.
• Lead and prioritize new vendor sourcing initiatives, and be the link across Legal, Security & Trust (S&T), Security Engineering, IT, FP&A, Accounting, and the business in the procurement process.
• Lead bi-weekly vendor review syncs with key internal stakeholders in S&T, Legal, and Security Engineering teams. 
• Collaborate with internal business partners in the vendor selection process and lead vendor pricing negotiations. Conduct ad-hoc pricing analysis, provide negotiation summaries and recommendations to internal business partners.
• Conduct initial vendor agreement reviews, sharing initial redlines and comments with the Legal Team.
• Partner with Legal on drafting Inbound Service Agreement (ISA) and Statement of Work (SOW) agreements for low and medium risk vendor engagements.
• Manage Procurement Operations, providing direction and guidance.. 
• Track and report quarterly procurement performance metrics (i.e. vendors review, managed spend, recognized business savings, etc.).
• Manage addressable vendor spend via purchase orders, identify tail-spend, and create action plans to mitigate.
• Collaborate with FP&A and functional team leads on budget planning and forecasting of vendor spend.
• Continuous improvement to make the procurement process more streamlined for yourself, the business, and our vendors.
• Educate and train employees in our company’s procure-to-pay process.
• Provide Procurement recommendations, category industry insights, and guidance to internal business partners as needed.
• Administrative