Executive Assistant to the Executive Director

Who we are:

Experience the future of senior living and care as soon as you step foot into our doors. Casa de las Campanas offers upscale resort-style living in the scenic area of Rancho Bernardo. Our team of dedicated professionals strives to improve the lives of seniors in our community on a daily basis. Our campus and surroundings reflect the love that our residents have for southern California. Our unique combination of an all-inclusive lifestyle, exceptional hospitality, and stunning location is unmatched. Our well-traveled and outdoorsy senior community enjoys socializing over meals, exploring nearby trails, and taking in breathtaking views. We are currently seeking a Executive Assistant to the Executive Director.  If you want to experience a fresh perspective on senior living, join us today!

You will enjoy:

• Medical, Dental, and Vision Insurance
• Life insurance
• 403 (b) retirement plan with employer match
• Tuition reimbursement program funded by our residents
• PTO and paid holidays
• Pet insurance
• AFLAC
• An exceptional work environment that is both engaging and fun!
• Long-term disability insurance

Who you are:

• Two or more years of proven experience as a senior-level administrative professional
• Notary Public credential
• Self-starter - the ability to use resources and proactively present solutions 
• Detailed knowledge of Roberts Rules of Order and Board of Directors protocol
• Ability to deal with confidential information and adhere to HIPAA regulations
• High-level attention to detail
• Excellent verbal and written communication skills
• Organizational skills and accountability for self and team
• Ability to multi-task
• Ability to pass background checks required by a licensed residential care facility

Job Summary:

The Executive Assistant provides high-level administrative support to the Executive Director and is administratively responsible to them. This position performs a broad range of confidential and complex administrative duties, working closely with both executives on a daily basis to manage priorities, coordinate activities, and streamline operations. The Executive Assistant proactively relieves the Executive Director of routine and selected administrative details, enabling them to focus on strategic and organizational leadership.

The position works collaboratively with internal departments and serves as a key liaison with the Board of Directors of Casa de las Campanas, Inc., its committees, and the Casa de las Campanas Foundation, supporting board communications, meetings, and related administrative functions.

Essential Job Duties:

• Provide senior-level administrative support to Executive Director
• Serve as Secretary to the Board of Directors
• Manage and supervise the reception team
• Contract negotiations for office equipment
• Interface with residents, government agencies, and vendors

Salary and Schedule: 

$71,000 – $75,000 Annually 

Core business days – Monday through Friday

All Employees must be able to pass background checks (fitness for duty physical, fingerprinting, employment references) as required by a licensed residential care facility. Some of the roles in our community require that we ask about your COVID 19 vaccination status.

EOE