HR Assistant

Description

Hours: Full Time 8:30am - 5:00pm (Monday - Friday)

Pay: $18/hr

Reports to: HR Supervisor 

Basic Functions: To assist the HR Department in recruitment, interviews, orientation and other projects vital to the department.  

Skills:   

• Oral & Written Communication    
• Customer Service/Relations            
• Self Motivated 
• Computer Literacy                       
• Reading                                             
• Presentation     
• Technical Communication           
• Organization                             
• Strong Work Ethic
• Attention to Detail                        
• Typing                                             
• Confidentiality

Education/Experience: 

High school diploma or general education degree (GED) and minimum one (1) year of experience in an office environment.

Requirements

1. Recruiting & Interviewing:

a. Review applications for completion and verify certifications/qualifications are

appropriate and current. Contact applicant for missing certifications

b. Coordinate pre-employment paperwork with Recruiter and new hire.

c. Schedule applicants and interviewers. Set up testing rooms. Welcome applicants

and explain the interview process.

d. Notify applicant of acceptance or rejection

2. On-Boarding and Orientation:

a. Send acceptance with contingent offer paperwork including County requirements

based on Division/Position

b. Assemble and personalize orientation and training packet

c. Conduct new employee pre-hire screening (drug test, background check, etc.,)

d. Enter new employee information and certifications into company systems

e. Create email accounts and assign to appropriate groups. Audit email groups.

f. Setup Gallagher Bassett and Traumasoft Virtual Classroom Training accounts and

assign trainings

g. Order lunches and track expenses for orientation, training and other office events

3. Certification and Compliance Tracking:

a. Input, Track, and update all certifications for Field personnel.

b. Send notifications of expiring certifications, and contact supervisors as needed

c. Update and maintain personnel files

d. Ensure county regulations are met for each employee and division. 

e. Ensure compliance for all partnering hospitals regulations 

f. Generate reports for tracking of certifications and compliance 

g. Works closely with the training department staff to ensure new hires are in compliance and ready to work or are scheduled to train as soon as possible. 

h. Works proactively with the training department to ensure periodic training course/certifications are met for all team members such as yearly, quarterly or other term-related courses/ certifications (i.e., sexual harassment, OSHA Safety meeting requirements, etc.,) in a timely manner. 

4. Miscellaneous Administrative or HR Services:

a. Answer phones and provide information as needed. Transfer calls to appropriate extensions or take messages as needed. 

b. Assist in the setup and breakdown of staff/office events and activities 

c. Send team member reminders for expiring certifications, trainings and other requirements 

d. Complete basic level employment verification requests 

e. Other administrative duties including preparing correspondence, copying, faxing, scanning, filing,