Senior Administrative Assistant

Overview

Under the direction of the City Engineer, performs administrative support functions in the areas of Program Administration and Project Management for the Engineering Division.

Responsibilities

 

• Evaluates resource allocation for program administration for Planning & Programming, Bridge Operations, Engineering Design, Surveys, Records and PIC Sections of the Division.
• Performs statistical evaluation of technical data related to program design and evaluation to determine the efficiency of program delivery.
• Develops and maintain work flow tracking systems including the Division's Annual Work Program.
• Manages Performance Indicators to evaluate effectiveness of annual work program.
• Responsible for weekly payroll and manage attendance reports.
• Coordinates all elements related to the Division's operating budget, including all purchases.
• Manages the Division's project files and folders.
• Manages the City Engineer's calendar and contact database.
• Provides administrative support the Division's personnel systems.
• Supervises clerical staff as needed; functions as the office manager for the Office of the City Engineer.
• Composes all correspondence for the City Engineer.
• Manages all incoming mail for the Division.
• Provides Project Management support for Bridge.
• Roadway and Landfill projects to the City Engineer as needed.
• Performs related work as required. 

Minimum Entrance Qualifications

• A minimum of three (3) years of full-time, or equivalent part-time experience in office management.
• Thorough knowledge of office practices and procedures.
• Working principles of office management and supervision.
• Working knowledge of project management.
• Ability to understand and follow complex oral and written instructions.
• Must have the ability to communicate effectively orally and in writing.
• Ability to prepare clear and concise reports and compose correspondence.
• Full working knowledge of Microsoft Office and Google Suite.
• Must be highly organized, with a strong attention to detail and the ability to multitask, establish priorities, and meet deadlines. 

 

Boston Residency Required. 

 

Terms:

Union/SalaryPlan/Grade: MM1-5

Hours per week: 35