Gasoline Logistics Coordinator

Entity:

Supply, Trading & Shipping

Job Family Group:

Operations Group

Job Description:

About us

Our purpose is to bring together people, energy and markets to power and navigate a changing world. In a time of constant change and possibility we need new talent to pursue commercial opportunities, fueled by world-class insight and expertise. We’re always striving for more innovative digital solutions, sustainable outcomes and closer collaboration across our company and beyond, and you could be part of that too. Together we continue to grow as the world’s leading energy company!

There’s never been a better time to join TravelCenters of America! For more than 50 years, millions of professional truck drivers and motorists have called our travel centers home, depending on us daily for fuel, food, truck maintenance and essential services.

Now a part of the bp family, TA is focused on growing its network of travel centers, implementing modern technology and embarking on innovative alternative energy and sustainability initiatives.

From our locations across the country, to our corporate headquarters in Westlake, Ohio, every team member is a partner in TA’s success. This environment offers endless career opportunities for individuals interested in sharing their ideas, growing with the company and shaping TA’s future.

Summary

Coordinate territorial fuel logistics for the Fuels Supply Department, including approximately 300 million annual gallons of fuel supply (based on demand and inventory levels), optimal sourcing, contract execution, carrier notification, carrier delivery monitoring, and carrier claims management.  Manage select fuel supply programs nationwide as vital to support TA’s overall fuel supply process.

Duties and Responsibilities

• Manage “Fuel Shepherd” (our proprietary fuel management system) to define daily fuel supply requirements for each assigned site based on forecasted volumes, current / targeted inventory levels, and market-based factors.

• Gather fuel purchase options and manage these options within “Fuel Shepherd” to define the optimal sourcing options based on prices, supplier reliability, carrier options, and contractual commitments. 

• Monitor real-time market conditions (OPIS) and supply availability (DTN/rep emails) to identify supply issues that need to be resolved to ensure reliable, low-cost supply into each site.

• Ensure TA and all contracted suppliers work within the terms of their agreements as set forth by the supplier and Fuel Supply.  Similarly, ensure that we fulfil the requirements for the bulk fuel supplies being brought into assigned markets. 

• Analyze individual markets to explore pricing anomalies that may occur and support the identification / development of enhanced supply options.  This will include negotiating short-term fuel supply contracts (day deals), sourcing products from remote locations and/or establishing logistics options to deliver low-cost products into each of our sites.

• Configure “Fuel Shepherd” to collaborate with each carrier regarding load orders, load acceptance, real-time optimization, and execution monitoring.

• Monitor daily carrier performance to identify and trouble-shoot potential logistics issues that may impact supply.  Investigate and file appropriate claims as necessary.  Monitor long-term carrier performance based on defined carrier metrics (purchase performance, logistics timing impacts, best buy %, run outs and the GM report card) and support continued performance improvements.

• Support the back-office accounting for each load to ensure accurate load information in advance of subsequent ordering cycles.

• Negotiate freight contracts with all carriers and ensure that TA and each carrier conduct business within established guidelines

• Arrange carrier access to each TA fuel account as needed and monitor credit availability to anticipate credit issues that may impede low-cost supply options.

• Monitor / maintain compliance with special fuel programs (special diesel blends, biodiesel, additives, etc.) and the potential impact on daily fuel supply options.

• Lead or support special projects or nationwide programs for the entire fuel supply team.

Qualifications

• Bachelor’s degree in Logistics, Supply Chain (or another business-related field) is preferred.

• Excellent PC, communication, and analytical skills required.

• Schedule includes working 1 day of a traditional weekend (Saturday or Sunday, from home) and holidays as needed. Evening availability (on-call) requires 5