Post Award Accounts Receivable Specialist I - Office of Sponsored Programs

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JOB TITLE:   

Post Award Account Receivable Specialist I  

JOB PURPOSE:

Reporting to the Senior Director of the Office of Sponsored Programs (OSP), this position administers the accounts receivable functions for the University of Wyoming’s externally funded sponsored projects. The role ensures invoicing, collections, and cash management are carried out in compliance with sponsor terms and conditions, University policies and procedures, State of Wyoming regulations, and the federal Office of Management and Budget (OMB) Uniform Guidance. The position operates within multiple layers of complex requirements and plays a critical role in safeguarding the University’s ability to recover research expenditures and maintain compliance with external funding regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Identify and apply payments to sponsored awards; create receipts.
• Proactively lead follow-up on delinquent sponsor payments over 90 days, troubleshooting barriers to collection, coordinating with principal investigators, departmental staff, and sponsor representatives, and collaborating with the Post-Award Services team to resolve outstanding balances and mitigate financial risk to the University.
• Review awards to determine payment terms and update new WyoCloud projects and associated awards/contracts with billing and receivable attributes.
• Process letter of credit draw requests for letter of credit (LOC) accounts and reconcile to expenses for sponsors with letter of credit mechanism.
• Responsible for processing refunds to sponsors.
• Help train part-time employees and student workers assigned to the Accounts Receivable team.
• Collaborate with Accounting Office and ensure Office of Sponsored Programs bank account is reconciled at the end of each month.
• Facilitate independent auditors and agency representatives in their review of sponsored programs’ records, ensuring compliance by maintaining complete and accurate files, including copies of all agency deliverables.
• Assist with the testing of Accounts Receivable functionalities and reports during WyoCloud system quarterly upgrade.

SUPPLEMENTAL FUNCTIONS:

• Serve as a resource to UW administration, staff, government agencies, sponsoring organizations and auditors.
• Stay current of new developments and regulations. 
• Calculate interest on federal award cash balances and submit to government annually. 
• Maintain sponsor systems needed for invoicing. 
• Assist with invoicing/billing on externally funded awards as may be needed. 
• Perform special projects as directed. 
• May serve on University and/or external committees or task forces as necessary.

COMPETENCIES:

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