Bilingual Assistant Facilities Manager

About GoodLeap:GoodLeap is a technology company delivering best-in-class financing and software products for sustainable solutions, from solar panels and batteries to energy-efficient HVAC, heat pumps, roofing, windows, and more. Over 1 million homeowners have benefited from our simple, fast, and frictionless technology that makes the adoption of these products more affordable, accessible, and easier to understand. Thousands of professionals deploying home efficiency and solar solutions rely on GoodLeap’s proprietary, AI-powered applications and developer tools to drive more transparent customer communication, deeper business intelligence, and streamlined payment and operations. Our platform has led to more than $27 billion in financing for sustainable solutions since 2018. GoodLeap is also proud to support our award-winning nonprofit, GivePower, which is building and deploying life-saving water and clean electricity systems, changing the lives of more than 1.6 million people across Africa, Asia, and South America.
The Assistant Facilities Manager is responsible for ensuring the effective operation and maintenance of the organization’s facilities. This role focuses on coordinating facility-related activities and ensuring that all building systems, including HVAC, electrical, plumbing, and security, function efficiently and safely. This role will play a key role in ensuring the quality of work performed by external contractors, monitoring maintenance schedules, and ensuring that all facility-related tasks are completed on time and to the required standards. The role will also support the Senior Facilities Manager in planning and executing facility improvements and responding to facility-related emergencies.

Essential Job Duties & Responsibilities:

• Oversee the daily operations of one or more facilities, ensuring all systems and equipment are functioning optimally. Conduct regular inspections of the building’s infrastructure (e.g., HVAC, electrical systems, plumbing, etc.) to identify and resolve issues. Assist in enforcing policies and procedures to maintain a safe and efficient working environment.
• Assist in preparing budgets for facility operations, projects, and maintenance activities. Track and report on facility-related expenses, identifying opportunities for cost savings. Provide input into financial planning and forecasting for facility management.
• Manager access control systems, ensuring secure entry and exit for employees, visitors, and contractors. Coordinate with security personnel to maintain a secure environment and respond to incidents as needed. Conduct regular security audits and recommend improvements to enhance the physical security of company facilities.
• Assist and support the Office Support Service Team to ensure the front desk staff effectively manages visitor access, including all sign-in procedures and visitor access, and cover the front desk when needed.
• Coordinate with vendors and service providers to ensure timely delivery of services and supplies. Monitor vendor performance escalate any concerns.
• Optimize the use of space within the facility, including office layouts, storage areas, IT/MDF closets, and common spaces. Collaborate with department leaders to plan and implement space changes needed.
• Maintain accurate records of space allocations and occupancy levels.
• Oversee the receiving, storage, and distribution of materials and supplies within the facility. Coordinate with teams to ensure timely and effective transportation of goods. Implement procedures to streamline organization operations and reduce costs.
• Assist in planning and executing facility-related projects, such as renovations, relocations, or new construction. Coordinate with contractors, architects, and engineers to ensure projects are completed on time and within budget. Monitor project progress, address any issues, and provide regular updates to Senior Facilities Manager.
• Assist in developing and maintaining emergency response plans and procedures for the facilities. Participate in emergency drills and training to ensure preparedness for potential incidents. Ensure that emergency equipment and supplies are maintained and accessible.

Required Skills, Knowledge & Abilities:

• Knowledge of Building Systems: Understanding of HVAC, electrical, plumbing, and security systems, including maintenance and repair procedures.
• Facilities Management Software: Proficiency in using software tools for scheduling, reporting, and managing maintenance activities.
• Safety and Compliance: Familiarity with health, safety, and environmental regulations and the ability to ensure compliance.
• Ability to coordinate multiple tasks and projects, including scheduling and overseeing the work of external contractors.
• Strong attention to detail in tracking maintenance a