OPEN DATE: 6/5/2025                   
CLOSING DATE: 6/19/2025             
POSITION TYPE: Trust Fund
APPOINTMENT TYPE:  Permanent 
SCHEDULE: Full Time
DUTY LOCATION: Washington, DC
 
Position sensitivity and risk:
Low Risk Non-Sensitive 
 
Open to all qualified applicants
 
What are Trust Fund Positions?

Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care). 

Conditions of Employment

Come join a team of dedicated staff at an exceptional time in the Smithsonian’s history during the Smithsonian Campaign for Our Shared Future.  The Smithsonian has surpassed its $2.5 billion fundraising goal one full year ahead of schedule, a milestone that comes as the nation prepares to commemorate its 250th anniversary in 2026. This achievement marks the largest fundraising effort in the history of any cultural organization and represents a defining moment for the Institution and the country it serves. 

The Our Shared Future campaign has advanced the Smithsonian’s reach and impact, empowering the institution to find solutions to today’s most pressing challenges. The Smithsonian has built a model fundraising organization, driven by talented staff across our many museums, research centers and cultural centers. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian. There is no better time to join this amazing Institution.

 The Office of Advancement oversees and guides the fundraising efforts of the entire Smithsonian and is home to the central development organization for the Institution. In addition to raising significant support for a variety of Smithsonian initiatives, the Office of Advancement provides support services to advancement offices across the Institution. The office engages with staff throughout the Smithsonian to accomplish their goals.

The Office of Advancement seeks to hire an experienced Advancement professional who performs a variety of operational activities related to processing and receipting charitable contributions to several of the Institution’s Museums. This position is part of a team that is responsible for gift registration and recording, gift modifications, daily coordination with unit colleagues regarding gifts to the Institution, and guidance to units on philanthropic giving vehicles including donor advised funds, family foundations, and IRAs. 

The Associate Gift Registrar position includes daily communication with unit colleagues, careful entry and maintenance of donor biographical and gift data, preparation of daily bank deposits, gift reporting, documentation of process efficiencies in preparation for the transition to a new Institution-wide CRM, monthly financial reconciliation, and completion of ad hoc projects as assigned by the Gift Registrar.