Executive Assistant, Operations & Technology

Company Description

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

Job Description

The Operations & Technology Division of NBCUniversal is looking for a results-driven and detail-oriented Executive Assistant to provide administrative support to the SVP, Engineering.

You would be great for this role if you have exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner.

Hybrid: This position has been designated as hybrid, generally contributing from NBCUniversal's offices a minimum of three days per week in 30 Rockefeller Plaza, New York, NY, or 900 Sylvan Ave, Englewood Cliffs, NJ 07632. 

Responsibilities:

• Proactively manage and coordinate daily schedule, calendar appointments, contacts, travel arrangements, internal meetings and external appointments
• Arrange and schedule a significant volume of meetings with Executive colleagues and direct reports across multiple time zones; maintains and updates calendar while determining priority of requests and scheduling accordingly 
• Arranges domestic and international travel accommodations, work visas and associated documents including comprehensive and detailed multi-city travel itineraries, when applicable
• Demonstrate flexibility, poise, patience and persistence in routinely adjusting priorities and rescheduling meetings
• Process expense reports in accordance with established policy guidelines tracking expenses and following up in a timely manner
• Responsible for flawless and complex meeting and event preparation, set-up, execution and follow-up including room scheduling, AV support, arrangement of food and drink, preparation and collection of agendas and materials, note taking, and coordinating follow-up items and actions. 
• Interacts with executive IT support on behalf of executive leadership team
• Coordinate and schedule high-profile special events, filming and photoshoots with internal and external parties on the executive floor including executive screening room and tour requests
• Manages general office and administrative tasks for the executive floor including guest office and conference room reservations, maintaining distribution lists, managing security access, facilitating technology support for shared resources, interacting with executive dining services and coordinating with facilities services
• Creates and edits presentations, agendas, spreadsheets, and reports.
• Manage and organize executive files, physical and electronic, as required.
• Responsible for approved communications on behalf the President, Operations & Technology
• Participates in and supports special projects as assigned; assists other department members as needed and acts as a backup for other executive assistants when required.

Qualifications

Basic Requirements:

• Bachelor’s degree or relevant work experience
• 3+ years of relevant experience maintaining a senior executive’s phone, calendar, work and travel schedules 
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
• Exemplary interpersonal skills including a professional in-person and virtual presence

Desired Characteristics:

• Trustworthy – You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion
• Systems savvy – You’re proficient