Project Coordinator - Rollins School of Public Health

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Description

The Project Coordinator for the CHAMPS Program Office provides operational, programmatic, and analytic support to the PI/Executive Director and the Chief of Staff. This position will also provide project management support to other leaders on the leadership team as required.

 

KEY RESPONSIBILITIES:

• Manages a project.
• Coordinates the strategic planning process and monitors progress toward achieving project goals.
• Assists in developing, administering and monitoring project related budgets.
• Coordinates logistical arrangements for related conferences, conventions or meetings.
• May assist in identifying funding resources and in developing funding strategies and initiatives.
• Develops and generates various operational and statistical reports.
• Represents and promotes the project at various speaking engagements.
• May write grants, reports, briefings, newsletters, promotional or other written material related to the project.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

 

Responsibilities:

Strategic Planning - 25%

• Develops and implements program performance processes which involve tracking CHAMPS outputs, milestones and deliverables described in the CHAMPS 5-year grant
• Works with the Chief Staff and senior directors/project managers to track outputs, milestones, and deliverables for the CHAMPS 5-year grant
• Coordinates and provides project management support for bi-annual and annual CHAMPS strategic planning and priority setting sessions.
• Assists the Chief of Staff with the development of CHAMPS’ strategic planning frameworks and documents, including writing and editing strategic actions, milestones, and deliverables.
• Manages project management tools to track progress against the strategic plan.

Donor Coordination and Management - 25%

• Works with the Chief of Staff to organize and draft bi-annual and annual progress reports, briefing memos, and routine communication updates required by donors
• Coordinates the development and writing of the Annual Report for the Gates Foundation working closely with all members of the CHAMPS Leadership team
• Reviews and edits reports and documents
• Provides project management for proposal development, writing, and grant reporting activities
• Develops, writes, and updates standard operating procedures for operational and programmatic activities.
• Coordinates agenda planning and execution of bi-monthly meetings with the donor.
• Prepares meeting notes on actions resulting from donor meetings
• Coordinates with the Gates Foundation’s Project Management team to schedule meetings and manages communications between CHAMPS and the Foundation

Meeting Planning, Preparation, and Execution - 25%

• Coordinates and manages agenda planning and execution of weekly CHAMPS senior leadership meetings, monthly all-hands meetings, and Network Steering Committee.
• Works with CHAMPS Units to monitor and ensure appropriate follow-up on decisions and actions resulting from leadership meetings
• Participates in the CHAMPS Event Planning working group to plan the Global Partners Board meetings, Network Leadership meetings, and the Network-wide meetings with sites.

Program Coordination and Project Management - 25%

• Provides project management support for special projects, issues management, and new initiatives working with the Chief of Staff, PI/Executive Director and other senior leaders as required
• Provides project management for Program Office technical partner groups, including ongoing communications with members, development of agendas and content for quarterly meetings, and monitors the follow-up actions resulting from meetings.
• Provides the project management for the CHAMPS Global Partners Board, including ongoing communications with members, coordination and development of agendas and content for quarterly meetings, and works to ensure follow-up on actions resulting from meetings.

MINIMUM QUALIFICATIONS:

• A bachelor's degree in a related field and three years of related project management experience, or an equivalent combination of experience, education and training.

PREFERRED QUALIFICATIONS:

• Knowledgeable about and have experience with project management concepts, processes, and tools
• Superior organizational, analytical, and probl