Youth Development Program Coordinator

Job DetailsJob Location: Don Stathos Campus - Eugene, OR 97405Position Type: Full TimeSalary Range: $42,056.00 - $63,084.00 SalaryTravel Percentage: Up to 25%Job Shift: DayJob Category: EducationJob Title: Youth Development Program Coordinator

Department: Youth Development

Classification: Exempt, full time

Job Grade:  8

Reports to: Youth Teen & Family Director 



Our Culture
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.


Position Summary
Provides direct supervision to multiple afterschool programs. Creates positive, nurturing relationships with YMCA staff, all school employees, while building cooperative relationships with families. Provides direction for the programs and implements quality programming assessments. Provides quality experience to staff, youth, and families that focus on the YMCA values: caring, honesty, respect, and responsibility. Promotes and supports the potential of all youth in programs and facilitates peer-to-peer connections as part of the overall youth development experience.


Essential Functions

Programmatic 


Ensuring childcare programs operate properly on a daily basis; program support is the primary focus of this position and should always take priority
Conduct at least two on-site observations per month for assigned before and after school and preschool programs
Conduct monthly 1:1 check-ins with Program Leader II/Early Learning Site Director for assigned programs
Immediately address program/youth/family concerns following the youth development policy and procedures
Must be available by phone at all times during childcare hours
Oversee family communications and share community resources with families including resources for children with special needs
Manage administrative functions, including but not limited to, maintaining records; financial management; budgeting; maintenance of buildings and grounds; meal planning and preparation; and transportation, if provided
Oversee the incident and accident reports for assigned programs
Oversee program enrichment calendars and family boards
Seasonal program set up
Fill in as front-line childcare staff as needed in order to keep programs running


Certification 


Fulfill licensing requirements for assigned programs
Participate in visits with licensing specialists as needed
Hold program(s) accountable to all licensing requirements
Is up to date with guidance put forth by the Office of Childcare


Development 


Develop and implement the Y’s operational and personnel policies
Supervise the personnel, volunteers, field study students and other individuals providing services in the program
Oversee the training and professional development of staff including setting educational goals, observation and mentoring
Implement program development
New Staff Orientation
Director Orientations
Program Procedures
Other training as needed
Continue personal training of 18 hours per certification year (1.25 hours per month)
8 hours in child development
10 hours in the core knowledge category of Program Management
Attend New Staff Orientation within 10 day of hire date
Complete all required trainings as assigned by supervisor, by scheduled due date


Communication 


Communication with site/facility contacts
Maintains positive relationships and effective communication with coworkers
Conducts family conferences as needed, and maintains positive relationships and effective communication
Takes note in staff and family conversations to add to a shared drive
Assists in the marketing and distribution of program information


Staffing 


Support the need and scheduling of substitutes
Coordinate staff appreciation and celebrations
Conduct intentional development and performance conversations with staff and record them for personnel files, corrective actions, and staff recognition


Other


Assist in the day-to-day items that come up at the Y
Assisting in the daily needs/requests of the programs that the coordinator oversees (can often require immediate attention)
Must maintain a current, valid Oregon driver’s license, a DMV driving record that meets YMCA standards, and evidence of insurability throughout entire term of employment, and reliable transportation
Other duties as assigned



Minimum Qualifications


Enrolled in the Child Care Division Central Background Regist