Administrative and Office Specialist III - CL264

Are you an administrative professional? 

Come join DGS as an Administrative & Office Specialist supporting

The Division of Consolidated Laboratory Services. 

Title: Administrative and Office Specialist III - CL264

State Role Title: Admin and Office Spec III

Hiring Range: $45,000 - $50,000

Pay Band: 3

Agency: Department of General Services

Location: DCLS

Agency Website: www.dgs.virginia.gov

Recruitment Type: General Public - G

Job Duties

The Virginia Department of General Services (DGS) is seeking a professional to serve an Administrative Office Specialist for the Commonwealth's Division of Consolidated Laboratory Services (DCLS), which is one of the largest and most diverse consolidated state laboratories in the nation. With an annual budget of over 30 million dollars and over 250 state employees, DCLS performs approximately 9 million tests annually. Results from these tests are used confidently by local, state, and federal public health, agriculture, food regulatory, environmental protection, and law enforcement officials serving to protect our citizens, food supply environment and commerce. DCLS is a member of several public health networks and emergency response groups; the Consolidated Laboratory also directs Commonwealth’s environmental laboratory accreditation program.

As a member of the Administration Group, the Administrative Office Specialist supports DCLS through administrative, clerical, fiscal, personnel and procurement processes. Exercises discretion, confidentiality, and judgement when processing Division files.

Job duties include, but are not limited to:

• Work to facilitate fiscal and procurement activities between the laboratory and the agency’s Procurement and Fiscal offices.
• Ensure compliance with state & agency regulations.
• Communicate clearly and professionally across all organizational levels.
• Support division and senior leadership with administrative functions.
• Provide superior customer service to internal and external customers.
• Provide leadership and direction on administrative workflows.
• Exercise discretion, confidentiality, and judgement when accessing administrative files/transactions.

This position will be in Richmond, Virginia and must report on-site.

We’ve got great benefits!

DGS offers excellent health benefits at affordable pricing, pre-tax spending accounts, paid life insurance, paid Short- and Long-Term Disability benefits, paid holidays, vacation, and other leave benefits, wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching. Additionally, supplemental bus passes, ride share, or parking are available, and DGS is a qualifying employer for the Public Service Loan Forgiveness Program. 

Minimum Qualifications

• Experience performing administrative support functions.
• Proficient in interpreting and applying administrative guidelines and workflows.
• Demonstrated expertise in word processing and the advanced use of Microsoft Office applications.
• Demonstrated ability to prioritize multiple tasks and meet deadlines.
• Demonstrated ability to communicate verbally and in written format with internal and external customers. 
• Demonstrated ability to adjust to shifting deadlines and evolving responsibilities. 
• Must be able to obtain Virginia Contracting Associate (VCA) certification within 12 months of hire date.

Sponsorship will not be provided for this position now or in the future. Confirmation of eligibility to work will be required at time of hire.

The selected candidate must also pass a fingerprint-based criminal background check.

Additional Considerations

• Knowledge of Commonwealth’s Agency Procurement and Surplus Property Manual (APSPM). 
• Knowledge of fiscal office functions.
• Knowledge of laboratory/microbiological/medical and chemical terminology.
• Current Virginia Contracting Associate (VCA) certification.
• Experience processing fiscal transactions, procurement, accounts payable, and the processing of invoices.
• Experience with the state’s eVA purchasing system.
• Knowl