Project Manager, Commercial HVAC Systems

Mantis Innovation is a leading facility performance consultant and project delivery engine that delivers smart, sustainable solutions that improve facility performance and unlock operational efficiencies. We serve over 70% of what a building owner/operator spends on their buildings inside and out, including the building envelope, pavements, mechanical systems, lighting, energy procurement, and technology ecosystem. Our company delivers custom outcomes for our clients that reduce operating costs, flatten capital spending, reduce carbon emissions, and drive sustainability ambition.
- Are you an expert at complex construction, MEP, or engineering projects?- Do you have a solution-based approach when working with clients?- Do you have a service or customer background in HVAC Management for large, commercial clients?- Is commercial HVAC or Mechanical engineering your area of passion?
If you said yes to any of these, we want to hear from you!
GENERAL PURPOSE:
The Project Manager serves as the primary day-to-day manager for contract/project performance on one or more Mantis projects.  Responsible for high quality/high performance project delivery which meets or exceeds the requirements of the contract agreement between Mantis and the client in a professional, safe, and financially viable manner.  Meets all professional and legal requirements for performing the work assigned. 
The work you’ll be involved in will focus on a catalog of critical assets inclusive of all types of HVAC equipment, from central plants to terminal units. Each asset is linked to a schedule of routine maintenance activities which are executed by mechanical contractors. This person will support specific HVAC accounts by providing the services listed below in support of the overarching program.

Project Management, HVAC

• Manage onsite investigations carried out by the field teams
• Manage multiple projects at various phases and in various locations, from project identification through design, planning, client approval, and financial closeout.
• Demonstrate full accountability for “cradle to grave” management of projects.
• Develops or assists in developing project budgets including hard and soft costs with a focus on the operations and maintenance of HVAC systems and equipment across varying types of public facilities
• Maintains client agency relationships and may assist in or manage conflict resolutions
• Develops relationships with contractors and evaluates their performance on execution of the HVAC inspection, testing and maintenance program
• Identifies and addresses areas of concerns, liabilities and risk (cost, program disruption, errors and omissions, safety, etc.)
• Review maintenance activities as developed by clients and make recommendations on additional scope or modifications based on industry and manufacturers standards
• Strong service/support orientation
• Ability to handle customer issues with sensitivity and efficiency
• Ability to handle technical HVAC questions
• Attend scheduling, progress, and performance meetings as needed
• Meet with contractors to ensure they are prepared to implement maintenance activities
• Assist with providing access to sites throughout contractor mobilization
• Meet with staff as needed to ensure maintenance activities are coordinated with client agency operations
• Address reports of poor performance and make recommendation to clients
• Travel between 30%-35% throughout the year

Administration, Managing Client Relationships, Financials

• Builds relationships with client, client project management team, client security, and client technology teams.
• Understands what outcomes client is expecting and is the liaison between Mantis team and Client team ensuring accurate execution of plan resulting in delivering desired outcomes.
• Effectively manages issues and concerns with client in a professional and productive manner.
• Prepares for engagement reviews and quality assurance procedures.
• Develops risk management plans, and lead teams through established processes in order to ensure no impacts or incidents occur.
• Oversee and prepare accurate project documentation for all phases of project including project set-up form, budgets, schedules, tracking progress, meeting minutes, financial funding requests, and status reports on-time and in accordance with pre-established formats in order to pass all project documentation reviews with client.
• Ensures project documents are complete, current, and stored appropriately.
• Works with Project Accounting team to ensure appropriate revenue recognition, ensures timely and accurate invoicing, accurate cash and revenue forecasting, and assists with receivables for project if needed.
• Manages project budg