Executive Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

We are currently seeking an Executive Assistant (EA) to support our Workplace Management senior executive team. This role will be responsible for administrative support and will play a key role in the successful growth of our business. Key priorities will include calendar management, meeting set up, coordinating travel, and managing expenses. Prior experience in an Executive Assistant role is required.

The Responsibilities

This critical and highly visible role will have direct interaction with the senior leaders within JLL. Sensitivity to confidential matters is required. Responsibilities include:

• Provide senior level executive administrative support
• Anticipate meeting needs including reviewing & securing options for space, technology needs, food and beverage service, providing guest access to the building, hosting arrivals
• Organize and distribute global financial communications
• Manage and plan complex travel across time zones — both domestic and international
• Provide calendar management support including, highlighting calendar conflicts, and executing recommended resolutions
• Collaborate with the support team on all day-to-day office activities
• Ensure the executives are prepared for meetings – securing all materials in advance
• Prepare documents, proofreading for accuracy and making recommended changes after others review
• Host and provide support to visiting executives
• Support HR & Recruiting with candidate interviews, schedules, onboarding, and out-processing using Workday
• Liaise regularly with Enhanced Support Technology Team, Food & Beverage Services, Facilities Team, Reception, Document Center
• Provide EA backup support as needed for other JLL Executive Assistants
• Work with executives to help plan leadership and team meetings
• Other tasks as assigned

Attributes

• Dealing with Ambiguity - effectively cope with change by shifting gears comfortably, acting without having the total picture, and handling risk and uncertainty comfortably
• Planning and Organizing - ability to establish course of action to accomplish goals and evaluate results, develop schedules and task/people assignments, orchestrate multiple activities at once to accomplish goals, and use resources effectively and efficiently
• Anticipation of Critical Needs - ability to successfully anticipate the requirements for future events without being directed or told what is needed
• Interpersonal Savvy - relate well to all kinds of people inside and outside of the organization with diplomacy and tact.
• Quick Learner - ability to learn quickly when faced with new problems and challenges
• Self-Starter - able to start and complete projects independently
• Time Management - use time effectively and efficiently and with a sense of urgency
• Written/Oral communications - superior ability to speak and write clearly and concisely
• Stakeholder focus - dedicated to exceeding manager’s expectations, ensuring excellence in delivery are achieved through the right solution

Qualifications

• 7+ years of experience in an executive support role
• Proven ability to handle confidential information discreetly in a diplomatic manner
• Previous experience in an Executive Assistant role at a large, global firm is strongly preferred
• Advanced Microsoft office product knowledge (Excel, Word, PowerPoint, and Outlook) required

We expect for this role to work out of a JLL office most of the time. 

Estimated total compensation for this position:

79,600.00 – 97,600.00 USD per year

The total compensation range is an estimate and not guaranteed. An employment offer is based on an applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data .

Location:

On-site –Atlanta, GA, Chicago, IL, Washington, DC

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.