Office Associate, Senior - College of Arts & Sciences Dean's Office

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JOB TITLE:   

College of Arts & Sciences Dean’s Office Senior Office Associate  

JOB PURPOSE:

Perform complex administrative/management support tasks with discretionary authority; independently make decisions that substantially impact operations within and outside College of Arts & Sciences Dean’s Office; administratively supervise comprehensive office operations and support staff for the College of Arts & Sciences.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Independently interpret policy and procedures, providing interpretations requiring extensive knowledge of University, state, and federal rules and regulations. Provide guidance on policy and procedure to students, faculty, and staff. 
• Perform complex problem resolution, serving as a resource for all College of Arts & Sciences department staff, faculty, and students.
• Assist with, and provide leadership for, event planning activities for college events, including several large events, as well as recurring smaller events. 
• Perform accounting duties to include procurement card reconciling, purchase order submission and payment, reimbursement submission, invoice submission, interdepartmental transfer processing, and oversight of the payment of monthly bills. 
• Support College committees, providing research to compile, develop, analyze, and integrate data. Prepare related reports and correspondence; perform research for special projects as assigned by supervisor.
• Create and/or maintain complex records systems and/or databases, including management of Arts & Sciences Course Action Proposals and student documents. 
• Coordinate information between individuals, departments and/or outside agencies as directed; assist with problem resolution as required.
• Make recommendations on and revise existing office policies, systems, methods, and procedures; create/revise related documentation. Ensure compliance with policies and procedures.
• Manage office annual calendar, including tracking and sending annual awards, correspondence, and related announcements.
• Along with other staff, serve as main office contact to include answering phone calls, responding to emails, scheduling appointments, and assisting with walk-in visitors. 
• Supervise work-study students and manage responsibilities of the Office Associate.

SUPPLEMENTAL FUNCTIONS:

• Other duties as assigned.

COMPETENCIES:

• Analysis/Problem Identification
• Attention to detail
• Consistency
• Individual Leadership
• Initiative
• Quality Orientation
• Work Prioritization & Management

MINIMUM QUALIFICATIONS:  

Education: Associate’s degree or an equivalent combination o