Sr Administrative Associate

Job Description

The greatest inventions would not be brought to market without the right project management and administrative support. Woven into every part of the organization, our administrative teams make sure our concepts become reality.

Position Description:

The Senior Associate position supports our Executives and their direct reports in our Sterile Products and Device Development Unit. The position will be based in Rahway, Nj . We partner with our business colleagues to ensure that we are equipped to act with integrity in the execution of our business.

The primary activities of the Senior Associate position include and are not limited to the following:

• Enter monthly compliance training messages in tracking tool; coordinate timely completion and submission of monthly Ethics and Compliance Office (ECO) Highlights report, Goal Tracker and Training Tracker for executive directors’ review.
• Support the hiring process of new department employees by assisting with job postings in Workday, scheduling internal and external candidate interviews and onboarding new hires.
• Coordinate special projects within the division/department.
• Cover for other administrative assistants as needed.
• Uphold a strict level of confidentiality.
• Monitor email and correspondence to keep apprised of current issues, responding as appropriate, and providing reminders to supervisor for the many document reviews that are required.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with internal/external global stakeholders.
• Manage the scheduling and prioritization of meetings and appointments.
• Schedule travel and create travel itineraries.

The primary skillsets of the Senior Associate position include and are not limited to the following:

• Analytical ability to understand the project principles and technical skills related to work assignments.
• Proactive problem-solving skill and creativity in order to coordinate and effectively perform multiple tasks and prioritize a large number of simultaneous assignments.
• Extraordinary attention to detail, independent judgment and the ability to execute work priorities and activities with little supervision.
• Ability to interact professionally with internal and external clients both onsite and remotely to maintain workflow.
• Communication skills and professionalism must be at a level to effectively interact with Company executives at all levels of the organization, including Executive Vice President and Senior Vice President.

Education Minimum Requirement:

• High School Diploma.

Required Experience and Skills:

• Minimum of (8) years Administrative Assistant experience.
• Minimum of (5) years administrative experience supporting Executives.
• Advanced computer skills using (MS Outlook, Word, Excel, Power Point) and operation of other peripheral devices.
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel. Experience processing Visa/Passport Applications.
• SAP/Concur or related system experience processing Expense Reports, Purchase Orders, Payment Requests. Vendor Add Forms, as well as running reports.
• Event Planning/Coordination experience.
• Outstanding communication and people skills.
• High degree of professionalism and sound judgment.

#MSJR

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

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