Project Coordinator, Construction

Groma is blending real estate and technology to unlock a new real estate asset class while making it easier for everyone, from institutional investors to the residents in our buildings, to participate in ownership. Our property technology platform uses AI to bring new efficiencies to the small unit count multifamily sector, enabling us to efficiently acquire, upgrade, and operate these 2-20 unit multifamily buildings and bring institutional performance to this massive but historically overlooked sector. Our investor technology platform makes owning these assets accessible to a broad array of investors, with bespoke vehicles available to institutional and family office investors and our flagship vehicle, the blockchain-powered GromaREIT, available to everyone, with a special focus on enabling ownership for the residents in our buildings. Visit www.groma.com to learn more about us.

About the Role

As a Construction Project Coordinator, you'll be a pivotal member of our project management team, contributing significantly to the successful completion of construction projects. Working closely with our Capital Projects Manager, you'll provide invaluable support in areas such as budgeting, scheduling, documentation, analysis, and administration. The ideal candidate is passionate about construction, highly organized, proficient in technology, and eager to learn and collaborate effectively with cross-functional teams.

• Project Administration: Providing administrative support to project managers, coordinating projects, and monitoring progress to ensure compliance with Groma standards. 
• Project Planning: Assisting in developing project plans, schedules, and specifications and supporting project execution from start to finish.
• Financial Management: Tracking and analyzing project finances, reviewing invoices, developing cost calculators, and preparing financial reports.
• Scheduling: Creating and managing project schedules, supporting vendor scheduling, and planning capital allocation.
• Subcontractor Management: Assist the Project Manager in coordinating and scheduling vendors. Monitor and track subcontractor insurance to ensure compliance with all legal and regulatory requirements, including insurance, licenses, and safety standards.
• Warranty Management: Following up on warranties and resolving claims.
• Tool Development: Working closely with our project management tool to set up projects, budgets, and document project details.
• Supply Chain Management: Managing supplier relationships, sourcing materials, and negotiating terms.
• Documentation: Developing and maintaining operational and procedural documents, documenting building details, and conducting research on optimization opportunities.
• Asset Management: Assisting with capital reprojections and long-term asset planning.
• Property Operations Support: Providing administrative support to the property operations team during busy turnover periods.

Skillset and Qualifications 

• 1-3 years of experience in project management, property management, or administration. Construction experience is a plus.
• Strong analytical skills with the ability to identify data trends.
• Excellent organizational skills, capable of managing multiple tasks and prioritizing effectively. Meticulous attention to detail.
• Strong written and verbal communication skills, including the ability to convey technical information to both technical and non-technical audiences. A team player who can collaborate effectively.  
• Creative problem-solving abilities.
• Proficiency in project management software, budgeting tools, and relevant applications.
• A commitment to continuous learning and staying updated on industry trends.

About our Culture

At Groma, we’re looking to build something big and are on a fast growth trajectory. While a healthy work-life balance is important to our team, we want to be upfront that there may be times when we expect commitments outside of the standard 9-5. We strive to respect individuals and their needs while also acknowledging the reality that we have a small team that is trying to accomplish some very ambitious goals in a short time period.  

We are also focused on maintaining our dynamic in-office culture at Groma’s headquarters in beautiful downtown Boston, Massachusetts. We believe that in-person collaboration and spontaneous interpersonal interaction is critical to the company’s success at this stage. Also, our office is great. We own the whole building and have made it very much our own space. We’ve got a gym, shower/locker ro