Executive Assistant

Executive Administrative Assistant

 

Job Title: Executive Administrative Assistant

Location: 1321 Greenway Drive, Irving, Texas 75038
Department: Executive Support / Administration
Employment Type: Full-Time, In-Office

 

Position Summary

 

We are seeking a highly organized and proactive Executive Administrative Assistant to support senior leadership — specifically reporting to the EVP of Sales and the Chief Marketing Officer — and manage a wide range of administrative and operational responsibilities across the organization. This role plays a vital part in driving efficiency, ensuring timely coordination of information and activities, and providing high-level executive support. The ideal candidate is dependable, detail-oriented, and thrives in a fast-paced, collaborative environment.

 

Key Responsibilities

 

Executive Support

• Provide direct administrative support to senior executives, including calendar management, meeting coordination, travel arrangements, and communication support
• Prepare reports, presentations, agendas, and meeting materials
• Handle confidential information with discretion and professionalism
• Prepare and submit expense reports and manage reimbursements

Administrative & Operational Support

• Coordinate documentation, approvals, and internal workflows across departments
• Manage electronic signatures, document routing, and record organization
• Maintain organized digital and physical filing systems
• Assist with internal reporting, tracking, and process documentation
• Manage travel bookings and itineraries using Concur

Cross-Functional Coordination

• Support recurring meetings by preparing materials, scheduling participants, and tracking follow-ups
• Serve as a point of contact between executives and internal/external stakeholders
• Assist teams with administrative needs related to projects, initiatives, and operational priorities

Office & Communication Management

• Answer and route incoming calls and inquiries appropriately
• Coordinate logistics for internal and external meetings or events
• Assist with onboarding coordination and internal communications as needed
• Remain mobile and available to run occasional business-related errands as needed

Qualifications

• Minimum of 10 years in an executive administrative, office management, or multi-functional support role
• Proven ability to support senior leaders with professionalism and efficiency
• Exceptional organizational, time-management, and problem-solving skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); familiarity with collaboration and document management tools a plus
• Proficiency using AI productivity tools such as ChatGPT and/or Microsoft Copilot
• Strong written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information with discretion
• Must be comfortable working in a dynamic environment and handling occasional offsite or errand-related tasks

Salary and Benefits

 

When you join the company, you can expect a comprehensive benefits package, including competitive medical, dental, and vision insurance plans, supplemental insurance offerings, a 401(k) with company match up to 6%, employee assistance programs, parental leave, and more.

 

Blueprint / Organizational Competencies

 

All those joining PrimeSource Brands are expected to strive to live our Blueprint to fulfill our organizational “why” — to build our tomorrow, today.

 

Key competencies include:

• Care — Leads with care; genuinely invested in the success and well-being of others
• Winning Together — Builds collaborative and positive relationships to win in the marketplace
• Working Hard — Shows consistent commitment, reliability, and accountability
• Working Smart — Uses time and resources wisely, always seeking better ways to work
• Working Fast — Adapts quickly, embraces change, and moves efficiently to deliver results

Working Conditions

• This is a full-time, in-office position based in Irving, TX
• May require sitting or standing for extended periods, use of standard office equipment, and occasional lifting of materials up to 20 lbs
• Regular working hours are Monday through Friday, with occasional flexibility required to supp