Executive Operations Manager

Description

As the Executive Operations Manager, you will play a pivotal role in ensuring the smooth operation of our office and providing critical support to our President and COO. This multifaceted position requires a proactive individual who can handle a wide range of administrative and managerial tasks with efficiency and professionalism. The ideal candidate will be passionate about optimizing office operations, supporting executive leadership, and managing a wide range of administrative tasks. This role requires a proactive individual with excellent organizational skills, a knack for event coordination, and the ability to build and maintain strong relationships with vendors and partners.

About Us:

Chipr is dedicated to improving lives through advanced home technology solutions. Our mission is to create genuine happiness for our employees and customers, striving to be America’s premier home solutions provider. By committing to simplicity, self-discipline, sincerity, solidarity, and spirit, we foster a culture that prioritizes learning and customer satisfaction.

Partnering with industry leaders like AT&T, Brightspeed, and Lumen/Quantum, we deliver cutting-edge home technology solutions. Our reliable, high-speed connectivity and smart home devices simplify and enrich everyday living, making life more convenient and enjoyable.

At Chipr, developing people is at the heart of what we do. If you think you're Chipr enough to join our team and are eager to learn and continually develop, we want to hear from you!

Requirements

Key Responsibilities

Administrative Support:

• Provide comprehensive administrative support to the President and COO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents, specifically for executive engagements and board meetings.
• Handle confidential information with discretion.

Corporate Engagement and Communications Management:

• Manage and coordinate internal and partner meetings such as company updates, partner QBRs, and other strategic engagements 
• Develop and implement strategic communication plans aligned with corporate objectives.
• Craft key messages and ensure consistency in messaging across all communication channels.
• Coordinate internal communications to ensure employees are informed and engaged.
• Collaborate with marketing, HR, and other departments to support their communication needs.
• Utilize digital platforms and social media effectively to enhance brand visibility and engagement.

Event Planning and Coordination:

• Plan and execute corporate events such as conferences, seminars, workshops, and team-building activities.
• Develop event timelines, budgets, and logistics plans.
• Secure venues, catering, transportation, and accommodations as needed.
• Coordinate with vendors, suppliers, and contractors to ensure all event requirements are met.
• Handle negotiations and contracts with external service providers.

Office Management and Coordination: 

• Oversee office access and facilities-related matters.
• Coordinate and oversee office maintenance, repairs, and renovations, working closely with facilities management and external vendors.
• Ensure office support staff are keeping supplies stocked.
• Ensure the office environment is clean, organized, and welcoming.
• Perform other duties as required or assigned within the scope of this role.

Qualifications

• Proven experience in an executive administrative support role, preferably supporting senior executives.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Google Workspace and other relevant software.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Experience in office management and event coordination is highly desirable.
• Strong interpersonal skills and the ability to build positive relationships with colleagues, clients, and vendors.
• Problem-solving skills and the ability to work independently with minimal supervision.

Education

• Bachelor’s degree in Business Administration, Office Management, or a related field is preferred, but not required.