Receptionist & Administrative Assistant

Description

The Receptionist & Administrative Assistant provides comprehensive support to the local office by managing incoming communications, greeting visitors, and handling a variety of administrative tasks. This role involves maintaining office organization, managing supplies, coordinating meetings, and assisting with executive-level tasks such as handling the President's correspondence and employee records. The position requires strong organizational, time management, and communication skills and flexibility to support various office functions and ensure smooth day-to-day operations.

Requirements

• Answer and direct incoming calls.
• Manage incoming and outgoing mail and packages
• Maintain office spaces, managing office equipment, and ensuring supplies are available
• Collaborate with project managers, engineers, employees, contractors, and other stakeholders as needed. 
• Manage various administrative calendars.
• Oversee and schedule external maintenance vendors, review and approve invoices.
• Assist with employee timesheet reviews.
• Conduct monthly audits of RockSol’s Quality Management System, ensuring all required documentation is accurate, complete, can compliant with company standards. 
• Create and maintain necessary documents, correspondence, reports and plan sets.
• Other general administrative duties as assigned.

Minimum Qualifications

• Associate degree or higher in Business or a related field (experience may offset education requirements).
• 2-3 years of experience in an administrative role.
• Intermediate to advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, Office 365, OneNote).
• Ability to maintain a regular work schedule of 8:00 a.m. – 5:00 p.m., Monday through Friday in our Thornton office.
• Strong organizational and time management skills.
• Ability to maintain confidentiality and exercise discretion and integrity.

Work Environment

This role operates in an office setting, requiring frequent phone use and extended periods of sitting and typing at a computer workstation. The noise level is moderate, and the position may occasionally require moving or lifting items up to 25 pounds.

Pay

$20 - $25 per hour (depending on experience)

Benefits

RockSol offers a comprehensive benefits package to full-time employees including:  Medical, dental, and vision insurance, Life, AD&D, Long and short term disability plans, 401K, PTO and paid holidays.

Equal Opportunity Employer: Minorities/Female/Veteran/Disabilities/Sexual Orientation/Gender Identity

RockSol is committed to maintaining a drug-free workplace.  All candidates are required to pass a drug and alcohol test before beginning employment and are subject to random testing throughout the duration of their employment.