Executive Administrative Assistant

Labcorp is a leader in diagnostics, drug development and healthcare innovation. Across every role, we harness data and AI to work smarter, move faster and create breakthrough solutions that improve health outcomes for people. With our global scale and deep expertise, you'll do meaningful work, grow your career and make a real impact. Together, we're improving health and improving lives.

Executive Administrative Assistant

Labcorp is seeking an Executive Administrative Assistant to serve as a strategic partner to our SVP of Marketing.

Labcorp is a global leader in diagnostic testing and drug development solutions, helping healthcare providers, researchers, and patients make informed decisions that advance care. Join us in our mission to improve health and improve lives.

Responsibilities:

Executive Support

• Serve as a trusted partner to the SVP Marketing, managing complex calendar scheduling, prioritization of meetings, and coordination across internal and external stakeholders

• Master complex calendar orchestration across multiple time zones, competing priorities, and diverse stakeholder groups, applying strategic judgment to optimize the SVP’s time and impact

• Act as a gatekeeper for the SVP, exercising discretion and judgment in managing requests, communications, and deadlines

• Prepare briefing materials, agendas, presentations, and follow-up notes for executive meetings, board interactions, and key marketing forums

• Draft and edit correspondence, announcements, and internal communications on behalf of the SVP

Business & Operational Coordination

• Drive operational cadence for the Marketing leadership team, including weekly rhythms, quarterly planning sessions, team offsites, and annual strategic reviews

• Implement and maintain systems that bring rigor to marketing operations—tracking initiatives, managing deliverables, monitoring dependencies, and ensuring accountability across the team

Stakeholder Management & Coordination

• Build and maintain strong partnerships with Executive Assistants, Chiefs of Staff, and administrative partners across the organization to ensure seamless coordination

• Act as liaison between Marketing leadership and other functions, facilitating communication and alignment on shared priorities

• Coordinate with external stakeholders including agencies, partners, analysts, and press/media as needed

• Manage relationships with key vendors and service providers, ensuring quality delivery and contract compliance

• Assist with budget tracking, invoice processing, vendor coordination, and other operational tasks as needed

Travel & Logistics

• Orchestrate complex domestic and international travel, optimizing for time efficiency, cost effectiveness, and executive productivity

• Manage end-to-end logistics including flights, ground transportation, accommodations, visas, security protocols, and detailed itineraries

• Handle expense reporting and reconciliation with meticulous attention to detail and policy compliance

• Ensure flawless execution of in-person meetings, virtual events, conferences, and executive offsites

• Travel occasionally to provide on-site support for critical meetings and marketing events

Discretion & Executive Presence

• Handle highly confidential and sensitive information with absolute integrity and sound judgment

• Represent the SVP and Marketing organization with polish, professionalism, and a service-excellence mindset

• Exercise authority and influence appropriately on behalf of the SVP while building trust and credibility across the organization

Minimum Qualifications:

• High school degree.

• 7 or more years of experience as an Executive Assistant, Administrative Business Partner, or Chief of Staff supporting VP-level or C-suite executives.

Preferred Qualifications:

• Bachelor’s degree.

• Current or former Labcorp experience.

Additional Job Standards:

• Proven expertise managing highly complex, fast-paced calendars with competing demands and constant change

• Exceptional communication skills—you write clearly, edit expertly, and communicate with executive presence

• Operational rigor—you build systems, track details, anticipate problems, and drive follow-through

• Advanced proficiency in Microsoft 365 suite (Outlook, Teams, PowerPoint, Word, Excel) and modern collaboration tools