Chief Finance & Administration Officer - Ong

Selection process conducted by matteria

Location & Work Mode

Flexible, depending on the candidate's location.

• If based in Madrid, Spain → Hybrid (2-3 days per week in the office).
• If based in another country → Remote (Freelance/Consultancy contract).

Who we are

We are a global initiative dedicated to fostering positive change by supporting inner wellbeing for individuals in the social sector and organizations in their efforts to create a better world. Our work is centered on promoting sustainable impact and strengthening the foundations that drive meaningful transformation towards a culture of wellbeing for the social sector.

Our impact

We have worked to embed a culture of inner wellbeing within the sector. Through collaborative efforts, we support change makers and change making in maximizing their reach and influence from a wellbeing place. Our mission continues to evolve, ensuring that our work remains relevant and impactful.

Purpose of the position

We are looking for a Lead who will be part of the team who has a background in Finance, Compliance, Legal, Management and Strategy who is passionate about the social change field.

Key Responsibilities

This role is a pivotal role, responsible for overseeing and providing leadership to the Finance function and all legal matters impacting the Project. This role is crucial in ensuring the Project’s financial strategy, stability, transparency and collaboration across all areas of the Project. Will be responsible for generating and managing the budget, strengthening external relationships and supporting the Project Leads with the necessary materials for their roles.

Development and Adaptation of Finance Strategy: Collaborate with Project Leads to develop and adapt the Finance Strategy to align with the project's goals and objectives.

Financial Stability and Security:
. Prepare the annual budget in collaboration with all project areas and provide monthly reports to Project Leads.
. Strategically plan the use of project resources over a fiscal year.
. Work with Project Leads to adapt to emerging innovations in financial management.
. Collaborate with partners, such as banks or fiscal sponsors, to implement support where needed.

Integrity, Transparency, and Awareness:
. Oversee a framework that ensures integrity, transparency, and awareness in financial operations.
. Ensure smooth processes for ongoing accounting, yearly audits, and government
reporting.
. Develop and implement a framework for regular stakeholder (team, board, broader public) financial reporting.
. Review overall financial reporting, make recommendations, and support changes to enhance clarity and support strategic decision-making on a monthly and annual basis.

Relationship Orientation:
. Foster a strong relationship orientation both internally with a service-oriented approach towards all team members and within the community with all collaborators.
. Collaborate effectively with all key finance and administration stakeholders to maintain positive relationships and achieve project objectives.

Administration Oversight:
. Oversee the administration function of the project, including all legal work, technology, and other elements defined as part of the function.

Team Leadership:
. Lead the finance and administration team, providing guidance, mentorship, and support to ensure high performance and alignment with organisational goals.

Requirements and competences to work with us

Education

• A bachelor’s degree in Finance, Accounting, Business, or related fields.

Experience

• At least 10 years of experience managing finance and administration services or acting as CFO.
• Experience in both private/corporate sector and nonprofit/international development organizations.
• Leadership or supervisory experience.
• Budget management for multiple projects and collaboration with senior leadership on financial matters.
• Familiarity with financial reporting software (Xero, etc.).

Knowledge and skills

• Fluency (Native- proficient) in English; ideally also French and/or Spanish.
• Excellent oral and written communication skills, with the ability to make financial matters understandable for non-financial audiences.
• Strong organization and prioritization skills, especially with multiple projects/deadlines in a cross-functional setting.
• Comfortable working efficiently in a virtual office environment with minimal direct supervision.