Administrative Assistant

Job Title: Administrative Assistant

Department: Building Science – South Atlantic and Gulf

Job Summary:

The Administrative Assistant provides general office support, including handling clerical tasks, organizing meetings and events, and coordinating other tasks. The Administrative Assistant works independently under the guidance of the Regional Managing Director, maintaining a high level of ownership while completing tasks properly and in a timely manner. They wear multiple hats and support cross-department administrative duties. They will act as the primary contact for visitors, handle vendor relations, and facilitate office events and meetings.

Company Insight:

BECS cultivates engineers, architects, and building consultants who understand that fixing buildings the right way is both an art and a science. Through depth of knowledge, cutting-edge technical equipment and facilities, and unmatched team spirit, BECS is dedicated to providing our client partners with a unique set of resources needed to safely access, assess and test, and address complex building envelope problems.

BECS raises the bar of excellence and imparts passion, dedication, and commitment to every project we touch. We also just like to work on cool buildings with our friends, fostering collaboration and innovation within the industry.

What You’ll Do:

The duties listed below are intended only as illustrations of the various types of work that may be performed in this position. They are not intended to prescribe or restrict the assignments that management may make.

• Order and track inventory of BECS Project & Lab equipment.
• Provide comprehensive administrative support to the team.
• Assist in managing schedules, appointments, and general office tasks.
• Maintain the office kitchen, including monitoring inventory and submitting monthly office supply orders, and maintaining the following: coffee, tea, creamer, paper towels, toilet paper, cleaning supplies, and copier paper/toner.
• Maintain copiers and filing, copying, and binding support, and provide assistance to staff as needed.
• Assist with lunch coordination (as requested), and go-to meetings scheduled.
• Handle FedEx or UPS shipping requests in a timely and accurate manner.
• Provide a welcoming environment to internal and external clients.
• Notify appropriate team member of guest arrivals in a timely fashion.
• Receive and deliver mail to appropriate staff on the same day received and ensured outgoing mail is prepped and picked up or taken for drop-off as needed.