Legal Secretary - Litigation

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Legal Secretary - Litigation to join our team in our Los Angeles office.  We offer a hybrid work engagement with two days of remote work, and three days in-office.  This position is responsible for providing litigation secretarial support to five or more attorneys in various practice groups.  This role will focus on providing a comprehensive range of secretarial support including typing, editing and/or formatting legal documents and correspondence, filing documents with various courts, both electronically and via messenger, arranging for service of documents on opposing counsel,  coordinating schedules, client billing, new matter intake, inputting attorney time, paper and electronic file maintenance, calendar and contacts maintenance, coordinating travel arrangements, preparing expense reimbursement and other secretarial and administrative tasks as assigned. This position requires the ability to work independently at a high level, as well as in a team environment, with other secretaries and firm staff in various departments. At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled. On a typical day you will:

• Attorney Support:

• Heavy court filings including service of pleadings on opposing and associated counsel, at state, federal, and appellate level and in many different venues within California and other states
• Schedule remote hearings and deposition appearances, in-person depositions, appointments, and meetings
• Track litigation deadlines, provide deadlines to docketing and confirm deadlines are docketed correctly

• Type, proofread, format and edit correspondence and documents (e.g., pleadings, contracts, memoranda, agreements and other legal documents) under time-sensitive deadlines; some pleading drafting;
• Build and sustain attorney confidence by minimizing backlog and overtime while maintaining a deep understanding of their practices, goals, and firm policies.
• Regularly check in with attorneys to ensure projects are on track, exercise judgment on when to seek guidance, and assign tasks to support staff while ensuring timely completion. Communicate project status clearly to all team members. 
• Efficiently handle complex and demanding workflows, leveraging firm resources when necessary. 
• Make arrangements for messenger, overnight delivery or courier services as needed;

• Schedule appointments, conference calls, meetings and maintain calendars
• Open and route mail and email, attaching files and documents; save to case management system

• Docket deadlines
• Maintain attorney and client records

• Client Interaction:
• Answer, screen and respond to phone calls
• Respond to attorney/clients needs with a sense of urgency, ensuring resolution with appropriate follow-up
• Serve as an intermediary with clients, responding to requests and proactively addressing client service needs to strengthen relationships.
• Document Management:
• Maintain up-to-date forms and collaborate with word processing on templates.
• Type, proofread, compare, and edit legal and business documents under time-sensitive deadlines.
• Some pleading drafting

• Administrative Duties:
• Work with attorneys to prioritize, organize and relieve them of administrative tasks
• Run conflicts and open new client and new matter files
• Make travel arrangements
• Prepare and submit expense/reimbursement reports and vendor invoices
• Organize and maintain files:
• Maintain email files
• Electronic case management system
• Maintain attorney